Executive Coordinator to COO (Female)

Job Summary

Safa Sky Builders is seeking a highly organized, proactive, and detail-oriented Executive Coordinator to the Chief Operating Officer (COO) to provide executive-level coordination, operational support, and follow-up across all departments. The ideal candidate will act as a key communication link between the COO, department heads, and operational teams, ensuring that management decisions are implemented effectively and organizational targets are achieved.

Key Responsibilities

• Executive Support: Manage the COO’s daily schedule, meetings, appointments, and follow-up activities.
• Cross-Department Coordination: Coordinate with Sales, Marketing, HR, Admin, Accounts, Construction, and other relevant departments.
• Task Monitoring: Track tasks assigned by the COO and ensure timely completion by the responsible departments.
• Performance Reporting: Collect and consolidate daily, weekly, and monthly departmental reports for the COO.
• Meeting Management: Arrange meetings, prepare agendas, record minutes of meetings (MoM), and maintain action-item trackers.
• Operational Follow-up: Monitor departmental progress, identify delays, and report pending tasks or operational issues to the COO.
• Communication Management: Ensure clear and timely communication between the COO and department heads.
• Sales & Marketing Coordination: Monitor sales updates, marketing activities, lead progress, and campaign performance in coordination with relevant teams.
• Documentation: Maintain confidential records, management reports, operational documents, and executive correspondence.
• Decision Implementation: Follow up on management instructions and ensure that approved decisions are communicated and implemented.
• Problem Escalation: Highlight operational bottlenecks, missed deadlines, and unresolved issues to the COO promptly.
• Confidentiality: Handle sensitive company information and management matters professionally.

Qualifications & Requirements

• Bachelor’s degree in Business Administration, Management, or a relevant field.
• 3–4 years of experience in executive coordination, operations coordination, or a similar role.
• Excellent written and verbal communication skills in English.
• Strong command of MS Office, particularly Excel, Word, and PowerPoint.
• Experience with task-management tools, reporting systems, and CRM software is preferred.
• Excellent follow-up, organizational, analytical, and problem-solving skills.
• Ability to coordinate with multiple departments and manage competing priorities.
• Strong professional attitude, discretion, and attention to detail.
• Ability to work independently and meet strict deadlines.

Key Skills

• Executive coordination and management support
• Cross-functional communication
• Reporting and documentation
• Task tracking and accountability
• Meeting management and follow-up
• Time management and prioritization
• Confidentiality and professionalism

Performance Indicators (KPIs)

• Timely completion of tasks assigned by the COO.
• Accuracy and punctuality of departmental reports.
• Effective coordination between departments.
• Timely follow-up on management decisions.
• Reduction in pending tasks and missed deadlines.
• Proper documentation of meetings and action items.

Pay: Rs40,000.00 - Rs60,000.00 per month

Education:

• Bachelor's (Preferred)

Experience:

• Above: 3 years (Preferred)

Work Location: In person