Executive-Despatch(Fixed Term contract basis)

UnitSCIL-EU DeptLogistics

Job Title Executive-Despatch (FixedTerm Contract basis)

Reports to Deputy Manager-Despatch

GradeExecutive-S03/S04 LocationCochin

Job Summary/Purpose
To support smooth and timely dispatch of finished goods by coordinating material availability from production, preparing dispatch and shipment documentation, obtaining shipping instructions, updating warehouse management software, communicating with Sales and Warehouse teams, and ensuring that domestic and export shipments are executed accurately as per customer, statutory, and company requirements.
The Executive Dispatch is responsible for supporting complete warehousing, dispatch, and shipment-related activities for domestic and export orders. The role involves coordination between Production, Warehouse, Sales, Dispatch, Logistics, and other stakeholders to ensure timely availability, planning, documentation, labelling, shipment preparation, and tracking of finished goods.

Roles and Responsibilities

• Documentation work. (Statutory & Other).
• Liaison the material flow from production and necessary updation to sales team regarding the material availability and shipment plan.
• Communication with stakeholders and preparation of notes.
• Interaction with Sales team for Domestic orders and necessary planning.
• Preparation of check list for getting necessary clarification from Sales team and also for the use by warehouse team and dispatch department office bearers.
• Preparation of shipping marks labels in line with Purchase Order / Customer recommendations by mail
• Obtaining shipping instructions from Group Co. / SCIL Sales team for all export and domestic orders
• Giving necessary instruction and list of material with rack no. details to warehouse team to de stack material that are planned for shipment
• Updation in Warehouse Management Software.
• Shipping related activities and tracking.

* The responsibilities mentioned above are not exhaustive and may be expanded from time to time.

About the Candidate
The ideal candidate will possess the following professional assets:
Education:
Bachelor degree in Commerce/ Logistics and supply chain management
Diploma/Certification in Logistics/Supply chain management, Export import documentation will get preference.

Previous Experience:
2-4 years of relevant experience is needed

Competencies/Skills:
Technical/Functional Knowledge & Skills (Despatch documentation, Warehouse coordination and material movement tracking, Shipping marks and labelling requirements)
Good communication skills in English (Written & Spoken)
Accuracy and Attention to details
Process discipline
Ownership & Accountability
Time management- Complete the activities within deadline.
The ability to communicate clearly, listen actively, and respect the diversity amongst ones colleagues to effectively work together toward a shared goal.
Proactive attitude, learning agility, and ability to effective coordinate with cross-functional teams are essential

MS Excel and MS Office skills
ERP working knowledge

The ideal candidate will have the following approach to work:
Work Style:
Honouring commitments made to stakeholders
Willingness and ability to learn and develop oneself and to adapt ones approach in line with feedback or changing circumstances
Willingness to actively participate in all organisational initiatives such as 5S, IMS, Responsible Care etc
Willingness to mindfully comply to the companys Environment, Health & Safety (EHS) guidelines

Emotional Disposition:
A tendency to be warm, approachable, and calm and composed especially in stressful situations

Professional Values:
Honesty and transparency in dealing with internal and external stakeholders
Ethical in all transactions