Executive – Document Governance & Director Support

About the role

This position serves as the final document-review checkpoint before documents are submitted to the Directors. The successful candidate will ensure that all documents are complete, accurate, properly organised, supported by the necessary records and approved by the relevant parties.

Key responsibilities

• Review documents before submission to the Directors.
• Verify dates, reference numbers, recipients, prices, quantities and calculations.
• Ensure all required supporting documents, signatures and prior approvals are included.
• Identify incomplete, inaccurate or inconsistent information.
• Return incomplete documents to the relevant department for correction.
• Organise documents for the Directors' review, consideration or approval.
• Record and communicate decisions made by the Directors.
• Maintain proper physical and digital filing systems.
• Follow up with departments or estates on pending documents.
• Provide general administrative and document-control support to the Directors.

About you

• Malaysian citizen.
• Degree in Business Administration, Office Management, Accounting, Finance or a related field.
• Candidates with a Diploma and relevant working experience may also be considered.
• At least two years of relevant experience in document control, administration, accounting, purchasing or a related role is preferred.
• Experience in plantation, construction, engineering or multi-location operations will be an advantage.
• Familiar with quotations, invoices, purchase orders, delivery orders and supporting documents.
• Able to verify calculations, prices, quantities and financial figures accurately.
• Proficient in Microsoft Word, Microsoft Excel, email and digital filing systems.
• Good written and verbal communication skills in Bahasa Malaysia and English.
• Able to manage multiple documents, meet deadlines and follow up promptly.

About us

Masih Jaya Sdn. Bhd. is based in Jalan Dam, Lahad Datu, Sabah.

Benefits

• Stable full-time employment.
• Exposure to document governance and senior management processes.
• Opportunity to work with multiple departments and plantation operations.
• Professional working environment.
• Career development opportunities.