EXECUTIVE – DOCUMENT REVIEW & CONTROLLER

About the role

This position serves as the final document review point between the Company's departments, estates and the Director. The successful candidate must ensure that all documents are complete, accurate, properly supported and internally approved before submission.

Key responsibilities

• Receive and register documents submitted by departments, estates, workshops, stores and other operational units.
• Review all documents before submitting them to the Director.
• Check the accuracy and consistency of dates, reference numbers, names, quantities, prices, calculations and total amounts.
• Ensure all required signatures and internal approvals have been obtained.
• Verify that the necessary supporting documents are attached, including quotations, invoices, purchase orders, delivery orders, receipts, reports and photographs.
• Identify missing information, calculation errors, inconsistencies, duplicate claims or unusual transactions.
• Compare submitted documents against budgets, purchase orders, contracts, previous approvals or other relevant records when required.
• Return incomplete or incorrect documents to the relevant department or estate for correction.
• Prepare a summary of the document's purpose, value, important issues and required decision for the Director.
• Maintain an accurate document register showing documents received, returned, pending, approved or rejected.

About you

• Degree in Business Administration, Office Management, Accounting, Finance or a related field.
• At least two years of experience in document control, administration, accounts, purchasing or a related position is preferred.
• Experience in plantation, construction, engineering or multi-location operations will be an advantage.
• Familiar with quotations, invoices, purchase orders, delivery orders and supporting documents.
• Able to check calculations, prices, quantities and financial figures accurately.
• Proficient in Microsoft Word, Microsoft Excel, email and digital filing systems.
• Good written and verbal communication skills in Bahasa Malaysia and English.
• Able to manage multiple documents and meet deadlines.
• Meticulous and highly attentive to detail.
• Honest, responsible and trustworthy.

About us

Masih Jaya Sdn. Bhd. is located in Lahad Datu, Sabah.