Executive - Engineering Purchase

JOB PURPOSE

To execute day-to-day procurement activities for Plant Maintenance, Engineering, Projects, CAPEX, Revenue Purchase, ARC/AMC and Import requirements, ensuring timely material/service availability, competitive pricing and proper SAP/ERP documentation.

KEY RESPONSIBILITIES

1. Engineering & Maintenance Purchase

• Process PR/RFQ for Mechanical, Electrical, Instrumentation, Utility and Maintenance requirements.
• Obtain quotations and prepare comparative statements.
• Coordinate with user departments for specifications and technical clarifications.
• Follow up with suppliers for timely delivery of materials.
• Track critical and urgent requirements to prevent plant downtime.

3. Revenue Purchase

• Process regular engineering consumables, spares, tools and services.
• Ensure purchase as per approved PR and company procurement procedure.
• Maintain price records and identify opportunities for competitive sourcing.

4. ARC / AMC Coordination

• Maintain ARC/AMC database and expiry tracker.
• Initiate renewal process in advance.
• Obtain quotations and support negotiation.
• Coordinate service requirements with Engineering/Maintenance.
• Follow up vendor service and documentation.

5. Import Purchase Support

• Assist in procurement of imported machinery, equipment and spares.
• Follow up overseas suppliers for order confirmation and shipment.
• Maintain import order tracker.
• Coordinate with Finance, CHA/logistics and suppliers.
• Follow up import documentation and material receipt.

6. Vendor Development & Cost Control

• Identify potential suppliers and obtain quotations.
• Support development of alternate sources.

7. PO / SAP

• Prepare and process PR, RFQ, comparison and PO in SAP
• Ensure accuracy of specification, quantity, rate, GST, delivery and payment terms.
• Monitor open/overdue POs and supplier commitments.

CORE COMPETENCIES

Purchase Execution | Vendor Follow-up | RFQ & Comparative Analysis | Engineering Purchase | CAPEX/Revenue Purchase | ARC/AMC Coordination | |Negotiation | Cost Control

ROLE EXPECTATION: Ensure efficient day-to-day execution and follow-up of plant purchase requirements, working closely with Engineering, Maintenance, Projects, Stores, Finance, Quality and suppliers.