Executive, Examinations

Job Descriptions

1. Creating and managing the examination timetable, ensuring there are no clashes and that all courses are accounted for.
2. Booking and preparing examination halls or venues and assigning invigilators to oversee the exams.
3. Sourcing, preparing, and distributing all necessary materials, such as question papers, answer sheets, and attendance registers, while ensuring their security and confidentiality.
4. Collecting and organizing all examination-related data, such as attendance and invigilators’ reports.
5. Processing the OMR sheets before handing over the students’ answer scriptsto lecturers for marking purposes.
6. Generating reports on the examination's outcome for endorsement purposes.
7. Scheduling and arrangement of Examination Board Meeting.
8. Maintaining secure and accurate records of all examination documents, from candidate information to question papers, for future reference and audits.
9. Replying to students’ inquiries via WhatsApp and request for result’s softcopy via email or hardcopy (via counter).
10. Extermination of expired documents such as outdated documents and examination question papers.
11. Ensuring that all files are up to date (Moderation report / student’s answer script).
12. Keeping the examination office and storage areas tidy and well-organized.
13. Managing the stock of examination supplies (e.g., answer booklets, stationery) and ensuring there is always enough on hand.

Requirements

1. Experienced in managing end-to-end examination process in an IPTS/A
2. 1-3-years experience in a similar role
3. Fluent in spoken and written English
4. Proficient in use of Microsoft Word, Excel, PowerPoint and use of computers
5. Good planning and time management skills
6. Ability to manage high-stress situations
7. Ability to multitask and prioritize daily workload