Executive-Facility Office

• To ensure seamless operation, maintenance, and management of accommodation facilities including accommodation for KLMDC rooms and IMDC Guest houses.
• To provide high-quality support services for staff, faculty, students, and guests by coordinating logistics, housekeeping, maintenance, and utilities.
• To ensure timely procurement, billing, vendor coordination, and compliance with internal systems like ERP/SAP.
• To maintain a safe, clean, and welcoming environment that supports academic and administrative activities on campus.

Key Responsibilities of a Facility Executive

1. Accommodation & Guest Management
   Oversee bookings, check-ins/check-outs, and room readiness for KLMDC rooms and IMDC Guest Houses. Coordinate occupancy updates with HR.
2. Maintenance & Vendor Coordination
   Manage repairs and maintenance with internal teams and vendors. Handle plumbing, carpentry, electrical, and appliance issues.
3. Inventory & Procurement
   Maintain facility inventory. Raise PRs, POs, and SAP reservations for housekeeping, F&B, and capital/operational purchases.
4. Hotel Booking & Invoice Handling
   Coordinate hotel bookings for executive programs and official guests. Process and verify related invoices.
5. Invoice & Documentation
   Process vendor invoices (e.g., canteen, maintenance) and generate room rent invoices. Verify service entries and maintain records.
6. Event & Program Support
   Support campus events with room setups, decor, podiums, whiteboards, and other logistics as needed.
7. System & Records Management
   Update SAP CRM (HDMS) with service requests. Maintain complaint/resolution logs and records via Google Drive or internal tools.
8. Departmental Coordination
   Collaborate with all the departments for institutes event or institutes requirement.

Essential Qualifications, Experience & Skill Requirements:

• The candidate must have Bachelor's degree from recognized Institution.
• Experience in M.S. Office, SAP CRM (HDMS), Communication Skills. (Written & Verbal)
• Minimum 2 Years of experience in providing services.

Age: Maximum 35 years as on last date of application

Job Location: Ahmedabad

Selected candidate will be hired through the third party agency.