Executive, Finance

Key Responsibilities

1. Accounts Payable (AP) & Vendor Operations

●     Healthcare & Facility Invoice Processing: Verify, code, and post vendor invoices, medical consumable bills, pharmacy statements, catering contracts, utility charges, and staff expense claims.

●     Three-Way Matching: Perform three-way matching of Purchase Orders (POs), Delivery Orders (DOs), and invoices for clinical supplies, equipment maintenance, and facility operating services.

●     Payment Runs & Cash Flow: Prepare periodic payment runs via GIRO, FAST, bank transfer, ensuring vendor credit terms and operational cash flow priorities are met.

●     Vendor & Statement Reconciliation: Maintain vendor master files, perform supplier statement reconciliations, and resolve billing discrepancies swiftly.

2. General Ledger (GL) & Financial Reporting

●     Month-End & Year-End Closing: Prepare and post monthly journal entries for prepayments, operating accruals, fixed asset depreciation, and grant/subsidy allocations.

●     Balance Sheet & Bank Reconciliations: Perform monthly bank reconciliations (including resident petty cash/trust bank accounts) and maintain detailed balance sheet schedules.

●     Subsidy & Operating Expense Allocations: Support the tracking and allocation of operating expenses against specific government grants, subsidies, or donor funds.

●     Tax Compliance: Assist in the preparation and submission of periodic Goods and Services Tax (GST) returns in accordance with relevant tax regulations.

3. Financial Compliance & Audit

●     Ensure strict compliance with internal financial controls, standard operating procedures (SOPs), and Ministry of Health (MOH) / regulatory healthcare financial guidelines.

●     Prepare audit schedules, balance sheet details, and supporting documentation for annual external audits and statutory funding audits.

●     Assist with physical inventory counts of medical supplies, pharmaceuticals, and fixed assets.

Job Requirements

●     Diploma or Bachelor’s Degree in Accountancy, Finance, or equivalent accounting certification (e.g., ACCA).

●     Minimum 2–4 years of hands-on experience in Accounts Payable and General Ledger functions. Prior experience in healthcare, nursing homes, hospitals, or social service agencies is strongly preferred.

●     Hands-on proficiency with accounting systems (Microsoft Business Central 365).

●     Strong Microsoft Excel skills (VLOOKUP, Pivot Tables, financial schedules).

●     Practical understanding of double-entry bookkeeping, GST/VAT guidelines, and basic healthcare funding structure concepts.

●     Meticulous & Organized: High accuracy when processing high-volume supplier invoices and clinical procurement data.

●     Collaborative: Able to communicate effectively with internal care teams, procurement staff, medical social workers, and external vendors.

●     Integrity & Sensitivity: Respectful of confidential resident information and non-profit/charity governance standards.