Executive Front Desk/Administration

Qualifications

• Bachelor’s Degree in Education, Administration, or a related field .
• Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace .
• Minimum 2 –4 years of experience in school administration or related roles.
• Working knowledge of Indian education regulations ; familiarity with IB framework is a plus.
• Strong written and verbal English communication skills .

Key Responsibilities: 1. Administrative Operations

• Oversee daily campus operations, including student arrival and dispersal .

• Ensure implementation and compliance with school-wide policies, IB guidelines , and administrative SOPs.

• Coordinate with academic leads on arrangements for field trips, picnics, annual day, sports events , and other school programs.

• Manage petty cash and maintain transparent records of all school-level financial transactions.

• Maintain the Google Drive structure , shared folders, and organize digital records efficiently using MS Word, Excel , and other productivity tools.

• Maintain an up-to-date inventory of school stationery, learning materials, and essential consumables.

• Serve as the first point of contact for handling parental queries via phone and email with professionalism and empathy.

• Staff Supervision

• Supervise housekeeping, security, teaching attendance, and support staff rosters.

• Ensure daily housekeeping readiness through rounds; address service delivery issues.

• Support the academic team in managing schedules, availability, and basic HR functions.

• Promote a culture of accountability, punctuality, and supportiveness.

• Student Services

• Conduct daily school walkthroughs in coordination with the Facilities Manager to identify and report repairs, ensuring resolution in a timely manner.

• Liaise with the uniform vendor, ID card service provider, and cafeteria for updated student counts and timely delivery.

• Work closely with the school nurse to:

• Maintain updated health records .

• Monitor known student allergies.

• Ensure the infirmary is stocked in accordance with approved guidelines.

• Support student enrolment , fee collection (academic, transport, and after-school activities), and ensure accuracy of data entered into the School MIS system.

• Compliance & Reporting

• Ensure timely submissions and accurate data entry into SARAL, UDISE , and other required educational/government portals.

• Maintain all school documentation per regulatory guidelines and audit-readiness standards.

• Prepare periodic reports for the HOS, Admin Head, and Governance Board as required.

• Communication & Community Relations

• Act as a liaison between the school and external stakeholders including parents, vendors , and local authorities.

• Ensure timely communication of important updates, events, and circulars.

• Represent the school positively in community events or when interacting with external visitors.