Executive, Government Liaison

Key Roles and Responsibilities:-

A)    Administrative & Departmental Support

• Provide day-to-day administrative and clerical support to the Government Liaison Department.
• Prepare, format and manage letters, memoranda, reports, briefing materials, presentations and other official documents.
• Maintain proper filing systems, databases, registers and records relating to government liaison activities.
• Manage incoming and outgoing correspondence and ensure documents are properly recorded and distributed.

B)    Government Liaison & Coordination

• Assist in coordinating communications and engagements with government ministries, departments, agencies and other relevant authorities.
• Facilitate appointments, meetings, briefings, courtesy calls and official engagements with government representatives.
• Maintain an updated contact database of relevant government officials, agencies and stakeholders.
• Assist in coordinating responses and information requested by government stakeholders.

C)    Meetings, Visits & Official Programmes

• Coordinate logistics and administrative arrangements for government-related meetings, official visits, events and programmes.
• Prepare meeting agendas, attendance lists, briefing materials and other necessary documentation.
• Record minutes, action items and follow-up requirements arising from meetings.
• Monitor outstanding action items and follow up with relevant internal departments to ensure timely completion.

D)    Documentation & Information Management

• Maintain accurate and up-to-date records of government engagements, correspondence, meetings, visits and commitments.
• Compile information and prepare regular updates, reports and summaries for management.
• Assist in gathering relevant information from internal departments for government-related submissions and responses.
• Ensure confidentiality and proper handling of sensitive government and company information.

E)    Monitoring & Follow-Up

• Monitor government announcements, circulars, requests and correspondence relevant to the Company’s operations.
• Escalate important matters or deadlines to the relevant officers and management.
• Follow up with internal departments on government-related requests, submissions and outstanding matters.
• Maintain tracking records to ensure timely completion and closure of assigned matters.

F)     Stakeholder Engagement Support

• Assist in maintaining positive and professional relationships with government stakeholders.
• Support the department in organising corporate participation in government programmes, consultations, seminars and official functions.
• Assist in coordinating protocol and other administrative requirements during visits by government officials.

G)    General Responsibilities

• Support the preparation of briefing notes, talking points and background information for senior management attending government engagements.
• Assist in special projects, surveys, studies and assignments undertaken by the Government Liaison Department.
• Perform other duties and responsibilities as assigned by the Head of Department or Management.
• Ensure all activities are carried out in accordance with Company policies, procedures and applicable laws and regulations.

Requirements: -

• Bachelor’s Degree in Business Administration, Management, Human Resource Management, Public Administration, Political Science, Corporate Communications or other related field.

• Candidate that possess membership or involvement in ROTU (Reserve Officer Training Unit) or similar uniformed organisations would be an added advantage.

• Preferably 1–3 years of working experience in government liaison, corporate affairs, administration, regulatory affairs or a related field. Candidate with an experience in a large corporate organisation or regulated industry would be an added advantage.

• Basic understanding of government structures, ministries, departments and regulatory processes.

• Ability to prepare formal letters, reports, briefing notes and meeting minutes.

• Good organisational and document management skills.

• Ability to coordinate multiple tasks and follow up on outstanding matters effectively.

• Ability to manage electronic records, databases, and shared document systems.

• Good command of Bahasa Malaysia and English, both written and verbal communication skills.

• Ability to communicate professionally with government officials and internal stakeholders.

• Good interpersonal and relationship-building skills.

• Strong sense of discipline and respect for established protocols and procedures.

• Courteous and tactful when dealing with external parties.

• Able to work effectively as part of a team.

• High level of integrity and professionalism.

• Responsible, dependable and able to maintain confidentiality.

• Proactive and willing to learn.

• Good team player with a positive attitude.

• Detail-oriented, organised and able to manage multiple tasks effectively.

• Proficient in Microsoft Excel, PowerPoint and other data/reporting tools.

• Ability to work under pressure and meet tight deadlines.

• Willingness to travel for outstation assignments across Peninsular Malaysia, Sabah and Sarawak.

• Fit to work and has a good attendance record.

• Fresh graduates are encouraged to apply.