Executive, Group Administration (Facilities) - 2 Year Contract

About the role

This role involves sourcing, negotiating and obtaining quotations from service providers for all services. You will manage preventive and routine maintenance and work schedules to ensure effective execution, liaising with service providers, contractors, and building management personnel on breakdown and preventive maintenance of offices, M&E, Landscaping, ACMV, Water detection, EMS, FM 200, Fire Protection System, Security system, doors, and related facilities.

Key responsibilities

• Source, negotiate and obtain quotations from service providers for all services
• Manage preventive and routine maintenance and work schedules to ensure effective execution
• Liaise with service providers, contractors, and building management personnel on breakdown and preventive maintenance
• Conduct site walk daily and update checklist for follow up
• Attend to queries or feedback on defects and breakdown and ensure rectification and repair works are carried out during and after office hours
• Coordinate and oversee facilities repair/replacement works to ensure execution according to agreed standards, timelines and specifications
• Keep records of all invoices, service reports, and daily site inspection checklists in Click
• Assist to prepare year end accruals for review and submission
• Exercise purchase control to ensure goods are purchased within budget by obtaining 3 quotations where possible
• Prepare approval paper and/or waiver paper for HOD to approve costs for repair/replacement and maintenance contracts

About you

• Minimum Diploma holder or equivalent
• At least 2 years of relevant working experience in facilities management, preferably with M&E certification
• Meticulous, well-organized and able to communicate with the team
• A team player with a 'can-do' attitude
• Good communication and strong follow-up skills
• Able to work under pressure and within tight deadlines
• Able to work outside office hours if required
• Knowledge in SAP and technical background
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)

⚠ Application Notice
Only shortlisted candidates will be contacted. Please do not provide bank or credit card details during the application process.

Tan Wen Sin (R23118072)
RecruitFirst Pte Ltd (E.A. 13C6342)