Executive, HR & Admin

About the role

Executive, HR & Admin role overseeing and managing the full spectrum of HR functions, ensuring compliance with the Employment Act, Ministry of Manpower (MOM) regulations, and the Company's policies and business objectives.

Key responsibilities

• Manage the end-to-end recruitment process, including manpower planning, requisition approvals, job advertisements, candidate sourcing, screening, interviewing, and onboarding
• Support the resolution of employee relations matters, conduct preliminary investigations into workplace issues, and recommend appropriate actions to Management
• Prepare and oversee the monthly payroll process, ensuring timely and accurate salary payments, CPF contributions, statutory contributions, and compliance with MOM, IRAS, and other applicable statutory requirements
• Manage annual payroll-related submissions, including IR8A reporting under the IRAS Auto-Inclusion Scheme (AIS) and other statutory declarations
• Conduct exit interviews with departing employees and provide relevant feedback and insights to Management
• Administer employee medical insurance, Work Injury Compensation (WIC) claims, insurance renewals, and other employee benefits
• Manage employee leave administration, including monitoring leave applications, maintaining accurate leave records, ensuring proper leave entitlements, and ensuring compliance with Company policies and statutory requirements
• Manage work pass administration, including work pass applications, renewals, cancellations, issuance, and related documentation, ensuring compliance with MOM requirements
• Oversee general office administration, including procurement, vendor management, telecommunications, office facilities, and related administrative matters
• Coordinate with internal and external IT service providers on user account management, hardware procurement, system access, troubleshooting, and other IT-related matters
• Perform other ad hoc duties and responsibilities as assigned by Management.

About you

• Bachelor's Degree, Diploma, or equivalent qualification in Human Resource Management, Business Administration, or a related discipline
• Minimum eight (8) years of relevant HR experience, preferably with solid experience in Singapore HR practices
• Strong knowledge of the Singapore Employment Act, MOM regulations, CPF requirements, IRAS Auto-Inclusion Scheme (AIS), and other applicable statutory employment requirements
• Excellent interpersonal, communication, and organizational skills, with the ability to interact effectively with employees and stakeholders at all levels
• Meticulous, well-organized, and able to handle confidential and sensitive information with discretion
• Self-motivated, proactive, and able to work independently with minimal supervision
• Immediate availability preferred
• Candidates with stronger qualifications/experience may be considered for a higher-level HR position