Executive HR & Admin

Coordinate employee attendance management, maintain employee attendance and leave records, monitor discrepancies and coordinate regularisation.

• Coordinate training programmes, maintain training calendars and MIS records, and assist in monitoring training budgets.

• Provide administrative support, including maintenance of vehicle logbooks, travel, vehicle and hotel bookings, and organisation of meetings and employee engagement activities.

• Prepare approval notes, draft reports and official correspondence relating to HR & Administration.

• Maintain employee records, personnel files, contracts, vendor databases, inventory records and other administrative documents.

• Compile and maintain records for audit and compliance purposes.

• Verify and process employee claims, vendor invoices and bills, maintain supporting documents, and follow up on pending approvals and payments.

• Support implementation of HR policies and procedures and ensure proper filing, tracking and updation of departmental records.

• Coordinate with internal departments, vendors and external stakeholders for smooth execution of HR and administrative activities. • Perform any other HR & Administration-related duties assigned by the Reporting Officer from time to time.

Desired Profile - Adequate knowledge of HR and administration functions. - Strong communication skills - both verbal and written. - Ability to work independently as well as collaboratively within a team environment. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant HR/ERP applications. - Good organizational, documentation and follow-up skills and willingness to relocate if required. - Prior experience in HR administration, vendor management or administrative coordination will be preferred.