Executive HR

Job Description Executive – HR & Admin

Department: HR & Administration
Location: Manufacturing Plant
Reporting To: Manager / Head – HR & Administration

Job Summary

We are seeking a highly motivated and experienced Executive – HR & Admin to manage and support core HR operations at a manufacturing plant.

The successful candidate should be a self-driven professional with a strong foundation in payroll administration, statutory compliance, attendance management, and general HR operations. The incumbent will work closely with the Plant HR Head/Manager to ensure smooth and efficient personnel management and administrative operations across various plant functions.

Industry Preference

Candidates with prior experience in a manufacturing environment, preferably from Technical Textiles, Raffia, Woven Packaging, Plastics, Polymer Processing, or related industries, will be preferred.

Key Responsibilities

1. Payroll & Attendance Management

• Manage end-to-end monthly payroll processing.
• Maintain and verify employee attendance, leave, overtime, shifts, and other payroll-related inputs.
• Ensure accurate and timely payroll processing.
• Manage and monitor the Attendance Management System / Time & Attendance System.
• Coordinate for resolution of payroll and attendance-related discrepancies.

2. Statutory Compliance

• Ensure adherence to applicable labour laws and statutory requirements.
• Handle statutory compliances including PF, ESIC, LWF, Factory Act, and other applicable regulations.
• Maintain required statutory records, registers, documentation, and reports.
• Support the HR Head/Manager in ensuring timely and accurate statutory compliance.

3. HR & Administrative Support

• Provide proactive support to the Plant HR Head/Manager across various HR functions.
• Assist in Industrial Relations (IR) activities and employee-related matters.
• Support employee welfare initiatives and engagement activities.
• Assist in managing security and general administration activities at the plant.
• Coordinate with various departments for smooth HR and administrative operations.

4. MIS & Reporting

• Prepare accurate and timely HR MIS reports as required by management.
• Maintain and analyse HR, payroll, attendance, and employee-related data.
• Use Excel and HR systems effectively for reporting and analysis.
• Ensure accuracy and integrity of HR data and records.

5. Process Improvement

• Identify opportunities to improve the efficiency and effectiveness of HR processes.
• Take initiative in streamlining routine HR and administrative activities.
• Support implementation of improved systems, processes, and controls within the HR department.

Technical Skills Required

• End-to-end payroll processing
• Attendance and leave management
• Statutory compliance – PF, ESIC, LWF, Factory Act, etc.
• Exposure to Industrial Relations (IR)
• HR MIS preparation and reporting
• HR data analysis
• Advanced MS Excel
• MS Office
• Payroll Software / HRMS
• Time & Attendance Management Systems

Behavioral Competencies

• Self-driven and self-starter attitude
• High degree of dependability and integrity
• Strong organizational and time-management skills
• Ability to multitask and manage priorities
• Excellent communication and interpersonal skills
• Strong problem-solving ability
• Adaptability and willingness to learn
• High attention to detail
• Ability to coordinate effectively across departments
• Proactive approach toward work and process improvement

Educational Qualification

Full-time Bachelor’s Degree in BBA, BSW, B.Com, BA, B.Sc., or another relevant discipline.

Work Experience

Minimum 6 years of relevant experience in HR and Administration, preferably within a manufacturing/plant environment.

Candidates should have hands-on experience in payroll, attendance management, statutory compliance, HR MIS, and general HR operations.

Computer Proficiency

Candidates must be computer savvy with proficiency in:

• MS Office
• Advanced MS Excel
• Payroll Software / HRMS
• Time & Attendance Systems

Compensation

Compensation will be commensurate with the candidate’s qualifications, relevant experience, and suitability for the role, and will be discussed during the interview process.