Executive - HR

Job Summary

Responsible for independently handling key HR activities including Talent Acquisition, HR Operations, Employee Engagement, Performance Management, HR Reporting, and HR Process Digitalization, while coordinating effectively with employees, candidates, consultants, Hiring Managers, HODs and Management.

Key Responsibilities

1. Talent Acquisition

• Handle recruitment activities from Manpower Requisition to candidate joining.
• Source, screen and shortlist candidates based on approved requirements and Job Descriptions.
• Coordinate with recruitment consultants, job portals and other sourcing channels.
• Schedule and coordinate F2F/MS Teams interviews with candidates and interview panels.
• Track interview feedback, candidate status and recruitment pipeline.
• Coordinate offer discussions, joining confirmation and pre-joining follow-ups.
• Support closure of critical and high-priority positions within defined timelines.

2. HR Operations & Onboarding

• Coordinate employee joining formalities, documentation and induction.
• Maintain employee records, HR trackers and databases accurately.
• Support HR policies, documentation and compliance-related activities.
• Handle routine employee HR coordination and queries.

3. Performance Management

• Coordinate KPI/VPA, R&R and 30-60-90 Day Review processes.
• Monitor submission, review and approval stages.
• Follow up with employees, Reporting Authorities and HODs for timely completion.
• Maintain performance-related records and reports.

4. Employee Engagement

• Coordinate employee engagement activities, recognition initiatives and celebrations.
• Support employee surveys and feedback collection.
• Assist in implementing initiatives to improve employee participation and engagement.

5. HR Digitalization & Process Improvement

• Identify repetitive/manual HR activities for process improvement and automation.
• Support HR digitalization using Power Apps, SharePoint, Power Automate, Forms and Power BI.
• Assist in developing HR trackers, workflows, dashboards and automated notifications.
• Contribute to improving HR process efficiency and data visibility.

6. HR Reporting & Stakeholder Coordination

• Maintain recruitment and HR activity trackers and prepare periodic reports.
• Track targets, milestones, pending activities and completion timelines.
• Coordinate with HR Management, HODs, Hiring Managers and other stakeholders for timely closure.
• Ensure accurate and timely communication and follow-up on assigned HR activities.

Key Skills

• Talent Acquisition & Recruitment
• Candidate Screening & Interview Coordination
• Recruitment Consultant Management
• HR Operations & Onboarding
• Employee Engagement
• Performance Management
• HR Reporting & Documentation
• Stakeholder Coordination
• HR Process Improvement & Digitalization
• MS Excel, Word & PowerPoint
• Microsoft Teams, SharePoint, Power Apps, Power Automate & (Power BI will be the added advantage)

Role Objective

To independently execute assigned HR activities, ensure timely recruitment and employee-process closure, maintain accurate HR records and reporting, and contribute to continuous improvement and digitalization of HR processes.