Executive - HR (Payroll)

Core Responsibilities:

• Process monthly payroll accurately and within the stipulated timeline.

• Verify and update employee payroll information, including salaries, allowances, deductions, overtime, and statutory contributions.

• Ensure compliance with employment laws and statutory requirements (EPF, SOCSO, EIS, PCB/Income Tax, etc.).

• Prepare payroll related letters /e-Letters for employees and communicated to the relevant parties before the changes are taking effects to manage the expectations.

• Escalate unresolved issues within reasonable timeline to higher management for advice and mandate

• Prepare payroll reports and reconciliations for management review.

• Maintain employee payroll records and ensure data confidentiality.

• Handle payroll-related queries from employees and provide timely resolutions.

• Process new hires, resignations, salary increments, promotions, and other payroll-related changes.

• Coordinate with Finance and relevant departments on payroll matters.

• Assist in annual payroll-related activities, including EA forms and statutory submissions.

• Monitor leave records, attendance, and overtime data for payroll processing.

• Generate payroll journals and supporting documentation for audit purposes.

• Participate in HR projects and perform other duties assigned by management.

Job Specifications:

• Diploma or Bachelor's Degree in Human Resource Management, Business Administration, Accounting, Finance, or a related field.

• Minimum 3-5 years of experience in payroll administration or HR operations.

• Good knowledge of Employment Act, payroll regulations, and statutory requirements.

• Proficient in payroll systems and Microsoft Office applications, especially Excel.

• Strong numerical, analytical, and problem-solving skills.

• High level of accuracy and attention to detail.

• Ability to handle confidential information with integrity and professionalism.

• Good communication and interpersonal skills.

• Able to work independently and meet tight deadlines.

• Experience with Payroll Software in using payroll software