Executive, Human Resource

About the role

The Human Resource Executive will oversee daily HR administrative operations, ensuring compliance, confidentiality, and accuracy. Key responsibilities include managing end-to-end payroll inputs, maintaining employee records, tracking attendance and leave, supporting talent acquisition, drafting disciplinary documentation, and assisting with employee training programs.

Key Responsibilities

Payroll Management

• Payroll Management Prepare accurate monthly payroll data in accordance with company timelines.
• Review and verify attendance logs, unpaid leave, overtime (OT), allowances, deductions, and other payroll-related parameters.

HR Administration & Records

• Maintain and update systematic employee personal files and master HR databases.
• Draft official HR correspondence, including offer letters, confirmation letters, memos, and notices.
• Serve as the primary point of contact for employee inquiries regarding HR policies, leave entitlements, benefits, and workplace procedures.
• Attendance & Leave Management Monitor and maintain daily employee attendance records across all departments/sites.
• Track and reconcile Annual Leave (AL), Emergency Leave (EL), Medical Leave (MC), and other leave categories.
• Liaise with site administrators and department heads to resolve attendance discrepancies.
• Compile and finalize monthly attendance summary reports for payroll processing.

Recruitment & Onboarding

• Coordinate talent acquisition activities, including posting job openings, screening applications, and scheduling interviews.
• Prepare onboarding documentation, employment kits, and conduct initial orientation for new hires.

Employee Relations & Disciplinary Matters

• Draft formal disciplinary notices, including Warning Letters, Show Cause Letters, and Termination Letters under management guidance.
• Log and preserve confidential records of disciplinary actions, grievances, and performance reviews.
• Support management in addressing employee grievances while ensuring HR policies are executed consistently and discreetly.

Training & Development

• Coordinate logistics, registrations, and schedules for internal and external employee training programs.
• Maintain comprehensive training attendance records and history.
• Prepare supporting documentation for HRD Corp (HRDF) claims or related training grant submissions.

Ad-Hoc Responsibilities

• Perform additional HR and administrative tasks as assigned by the HR Manager or Management.

About you

• Minimum Diploma, Professional Certificate, or equivalent qualification in Human Resource Management, Business Administration, or a related field.
• Minimum 2-3 years experience, proven hands-on experience in end-to-end payroll processing and generalist HR functions.
• Strong mathematical aptitude with high attention to detail and error-spotting capabilities.
• Excellent time management skills with the ability to prioritize workload and multitask efficiently.
• Proactive attitude with a strong sense of urgency, effective problem-solving abilities, and a collaborative team player mindset.