Executive, Human Resources

Key Responsibilities:

1. Recruitment

• Coordinate the end-to-end recruitment process, including posting job advertisements, screening applications and arranging interviews.
• Liaise with hiring managers to understand staffing requirements and candidate suitability.
• Conduct initial candidate screenings and employment reference checks.
• Prepare employment offers, contracts and other recruitment-related documents.
• Maintain accurate recruitment records and provide regular updates on hiring progress.

2. Onboarding and Offboarding

• Coordinate pre-employment arrangements and ensure that all required documents and approvals are completed before commencement.
• Conduct HR orientation and brief new employees on Company policies, benefits, systems and administrative processes.
• Work with relevant departments to ensure that workplace access, equipment and system accounts are ready for new employees.
• Manage employee confirmation, contract renewal, transfer and other employment lifecycle documentation.
• Coordinate employee offboarding, including resignation administration, exit clearance, return of Company property and exit interviews.

3. Employee Relations

• Serve as a point of contact for employees’ HR-related queries and provide timely and professional guidance.
• Coordinate employee welfare and engagement arrangements, including congratulatory gifts, wellness gifts and bereavement wreaths.
• Manage the issuance, replacement, tracking and inventory of staff uniforms.
• Maintain, consolidate and analyse employee and HR data to support reporting, workforce planning and management decision-making.
• Participate in career talks, recruitment fairs and other outreach activities to promote the Company’s employment opportunities and employer brand.
• Promote positive working relationships and support a respectful and inclusive workplace.

5. HR Operations & Administration

• Maintain accurate and confidential employee records in the HR information system and personnel files.
• Prepare HR letters, reports, announcements and other employment-related correspondence.
• Support leave administration, performance appraisal exercises and other HR programmes.
• Assist in reviewing and implementing HR policies, procedures and work processes.
• Ensure HR practices comply with applicable employment legislation and Company policies.
• Perform other duties and projects as assigned

Requirements:

• Diploma in Human Resource Management, Business Administration or a related discipline.
• Preferably at least 2 years of relevant experience in recruitment, HR operations or employee relations.
• Candidates with broader general HR experience will have an advantage.
• Good knowledge of Singapore employment practices and the Employment Act is preferred.
• Strong interpersonal and communication skills, with the confidence to work with employees across different levels.
• Organised, detail-oriented and able to manage multiple priorities and deadlines.
• Able to handle sensitive and confidential information with discretion.
• Proficient in Microsoft Office applications; experience using an HR information system will be an advantage.
• A proactive, service-oriented and collaborative approach to work.