Executive - Human Resources

Key Responsibilities

A. Pre-Joining Coordination

• Coordinate with selected candidates regarding their date of joining and pre-joining requirements.
• Share the joining instructions, required documents, and reporting details with candidates.
• Follow up with candidates for submission of required documents before joining.
• Maintain the joining pipeline and provide regular updates to the HR Manager.
• Ensure that all pre-employment requirements are completed before the date of joining.

B. Joining Formalities

• Conduct and coordinate the complete joining process for new employees.
• Verify and collect all required documents, including:
• Educational certificates
• Experience certificates
• Identity and address proof
• PAN Card and Aadhaar Card
• Passport-size photographs
• Bank account details
• Previous employment documents, wherever applicable
• Professional registration certificates for clinical staff
• Other documents as per organizational requirements
• Ensure completion of the Employee Joining Form and other prescribed HR forms.
• Obtain necessary undertakings, declarations, confidentiality agreements, and other joining documents.
• Coordinate pre-employment medical examination/fitness assessment wherever applicable.
• Ensure completion of background/credential verification as applicable to the position.

C. Credential & Document Verification

• Coordinate verification of professional and educational credentials for clinical and other applicable positions.
• Ensure valid registration/licensure documents are obtained from relevant councils or authorities.
• Maintain credential verification records in the employee file.
• Follow up on pending or incomplete verification documents.
• Escalate discrepancies or concerns to the HR Manager/HOD for appropriate action.

D. HRIS / Employee Master Data

• Create and update employee records in the HRMS/HRIS.
• Ensure accurate entry of:
• Employee name
• Employee ID
• Designation
• Department
• Date of joining
• Qualification
• Experience
• Salary/CTC
• Employment category
• Reporting department/HOD
• Coordinate with the concerned team for creation of official email ID, biometric/attendance access, ID card, and other system access.

E. Induction & Orientation

• Coordinate the New Employee Induction & Orientation Programme.
• Schedule induction sessions in coordination with HR and concerned departments.
• Ensure new employees are oriented on:
• Organizational structure
• HR policies and procedures
• Code of Conduct
• Attendance and leave rules
• Salary and statutory benefits
• Hospital rules and regulations
• Patient safety
• Infection prevention and control
• Fire and emergency codes
• Workplace safety
• Confidentiality and data privacy
• NABH-related requirements
• Maintain induction attendance and completion records.
• Coordinate department-specific orientation with the concerned HOD/Supervisor.

F. Employee File Management

• Prepare and maintain individual employee personal files.
• Ensure files contain all mandatory joining and employment documents.
• Maintain documents systematically in physical and/or electronic format.
• Regularly review employee files for missing or pending documents.
• Ensure confidentiality and appropriate access to employee information.

G. Coordination with Departments

• Coordinate with Nursing, Clinical, Medical, Administration, Finance, IT, Security, and other departments for smooth onboarding.
• Ensure timely communication of new joiners to concerned departments.
• Coordinate allocation of department, reporting authority, duty schedule, and other joining-related requirements.
• Follow up with departments regarding completion of onboarding activities.

H. Post-Joining Follow-Up

• Monitor completion of pending documents after joining.
• Track probation-related documentation and confirmation requirements.
• Follow up on pending credential verification, registration, medical fitness, and other compliance requirements.
• Maintain a New Joiner Onboarding Tracker.
• Prepare periodic reports regarding new joiners, pending documents, and onboarding status.

Pay: From ₹17,000.00 per month

Work Location: In person