Executive - Import & Export Operations

Role Overview

We are looking for a detail-oriented professional to manage end-to-end Import Operations across multiple international sourcing markets. The role will be responsible for ensuring timely and seamless execution from commercial finalization and PO creation through shipment tracking, customs coordination, payment processing and final delivery to warehouses.

The role will operate in a highly time-sensitive environment, where execution discipline is critical.

Key Responsibilities

Import Operations & Logistics

• Manage the complete import cycle from commercial finalization and PO creation to shipment arrival and warehouse delivery.
• Coordinate shipments across international markets including Sri Lanka, China, UAE, Saudi Arabia, Kuwait and Bhutan.
• Track vessel movements, shipment milestones and delivery schedules, proactively addressing potential delays.
• Coordinate freight negotiations with shipping lines/forwarders, port-to-CFS movement, transport indents and final delivery.

EXIM & Documentation

• Coordinate closely with the Central EXIM team for import documentation, customs clearance and shipment-related activities.
• Ensure accuracy and timely completion of import documentation and compliance requirements.
• Coordinate with CHA, CFS and logistics partners for smooth clearance and movement of shipments.

Commercial & Payments

• Support commercial terms, pricing and freight coordination with relevant stakeholders.
• Manage supplier payments, LC-related documentation and preparation of PRVs for CFS, CHA and other service providers.
• Verify invoices and supporting documents and ensure timely processing and settlement of transactions.
• Support continuity of established credit arrangements with CFS and CHA partners through timely and disciplined transaction closure.

Stakeholder Management

• Coordinate effectively with Procurement, Supply Chain, Finance, EXIM, Warehousing and Logistics teams.
• Maintain strong relationships with suppliers, shipping lines, forwarders, CHA, CFS and transport partners.
• Drive timely resolution of operational issues and ensure adherence to defined TATs and processes.

Experience & Qualifications

• Graduate/Postgraduate in Supply Chain, Logistics, International Trade, Commerce or related discipline.
• 36 years of relevant experience in Import Operations/EXIM/International Logistics.
• Strong understanding of import documentation, customs processes, CHA/CFS coordination and freight operations.
• Strong execution, follow-up, analytical and stakeholder management skills