Executive - Inventory Management

Job Requirements

1. Job Purpose

To support effective inventory planning, control, and replenishment across jewellery categories by ensuring optimum stock availability, inventory productivity, and adherence to budgeted inventory norms. The role involves coordinating with Category, Production, and Supply Chain teams to align inventory with sales plans, manage ageing, optimize stock levels, and improve operational efficiency across stores and backend inventory.

2. Key Responsibilities

A. Inventory Planning and Availability

• Prepare and release weekly inventory OTB based on sales forecasts, category requirements, and approved inventory budgets.
• Monitor inventory availability across Plain Gold, Studded Jewellery, Coins, and other applicable product categories.
• Ensure timely indent generation and release for regular replenishment, best sellers, new collections, and special business requirements.
• Monitor inventory alignment at category, product-class, and SKU levels to ensure adequate availability across stores.
• Track inventory against approved norms and budgets, identifying gaps and initiating corrective actions.
• Regulate indent flow through inventory limits and defined CAT PB mechanisms to maintain healthy stock levels.

B. Seasonal Planning and Collection Management

• Plan seasonal inventory requirements for festivals, wedding periods, regional occasions, and other key sales events.
• Prepare and execute seasonal upstocking plans in line with sales forecasts and business priorities.
• Coordinate with Category and Supply Chain teams for timely collection launches, product deliveries, and replenishment.
• Monitor new-product inventory and ensure adherence to agreed category and inventory norms.
• Plan and maintain seasonal buffers, including MTR requirements, to ensure product availability during peak demand.
• Track seasonal inventory alignment and take corrective action to address stock shortages or excess inventory.

C. Inventory Efficiency and Ageing Control

• Monitor ageing inventory across Plain and Studded Jewellery categories through weekly ageing reports and dashboards.
• Track backend inventory across relevant merchandising and operational bins, identifying slow-moving and non-performing stock.
• Drive ageing reduction through appropriate replenishment, stock redistribution, indent cancellation, and other approved corrective actions.
• Ensure backend inventory remains within budgeted norms and minimize excess stock accumulation.
• Monitor stock rotation and inventory productivity to improve working capital utilization.
• Coordinate with relevant teams on approved melting, recall, stock transfer, or liquidation processes wherever applicable.
• Prepare periodic reports on ageing, excess stock, inventory gaps, and corrective-action status.

D. Production Planning and Supply Chain Coordination

• Coordinate with Production and Supply Chain teams to align production plans and delivery schedules with sales requirements.
• Track indent fulfilment, production commitments, and pending deliveries to ensure timely availability.
• Identify supply constraints and escalate critical availability gaps or delays.
• Drive priority management for best sellers, seasonal products, collections, and other business-critical requirements.
• Monitor production and delivery alignment across weeks to ensure continuity of stock availability.

E. Inventory Analytics and Process Automation

• Prepare and maintain inventory planning files, limit working files, ageing dashboards, and periodic MIS reports.
• Analyze sales, stock cover, sell-through, ageing, and inventory productivity to support planning decisions.
• Automate routine inventory reports and SKU or variant selection processes wherever feasible.
• Track Best Seller and One Beat performance and recommend actions to improve replenishment and reduce ageing.
• Ensure accuracy of inventory data and consistency across planning reports and source systems.
• Identify opportunities to simplify inventory processes and reduce manual intervention.

F. Stakeholder Management and Governance

• Conduct regular reviews with Category teams on inventory limits, seasonal plans, collection requirements, and stock availability.
• Coordinate with Supply Chain, Production, Retail Operations, and other relevant stakeholders to ensure timely execution.
• Follow established inventory policies, approval processes, and operating procedures.
• Track agreed action points, escalate unresolved issues, and ensure closure within defined timelines.
• Support management reviews through accurate MIS, inventory analysis, and actionable business insights.

Work Experience

• The potential candidate should have not more than 7 years of work experience. Preferably having worked in Retail sector, but not a necessary condition.
• Related areas of experience: Buying, Merchandising, Category Management, Assortment planning, Range Planning, Category Management.
• Ability to work on excel is a must have skill for this role.