EXECUTIVE MANAGEMENT ASSISTANT (TOP MANAGEMENT)

About the role

This role provides daily support and assistance to Top Management, including routing documents, securing files for signature, facilitating executive errands, coordinating on urgent corporate issues and project updates, attending executive meetings, and accommodating guests and visitors.

Key responsibilities

• Provide daily support and assistance to Top Management including routing of incoming and outgoing documents
• Secure files for signature such as Payment Requests, Budget Requests, and Special Requests for approval
• Facilitate executive errands for meetings, meals, gifts, and other urgent concerns
• Coordinate with Top Management on urgent corporate issues, project updates and other concerns
• Coordinate with other departments regarding project updates and urgent communications for reporting to Top Management
• Attend Executive Meetings if required and take minutes of meetings
• Evaluate received documents and assess if subject for approval of Top Management
• Prepare correspondences, transmittal, reports, and presentations as instructed
• Organize, prepare, arrange and monitor daily schedules and appointments for meetings, corporate events and personal affairs
• Safekeep urgent and confidential documents and files including insurance policies, property documents, and other confidential materials

About you

• Graduate of Bachelor's degree in Business Administration, Management, Operations, or related field
• At least 2 years work experience in the same field
• Experience in Construction industry is a plus
• Superb problem-solving, organizational, and multitasking skills
• Discretion and ability to maintain confidentiality of communications and documents
• Good oral and written communication skills
• Good time management skills