EXECUTIVE – NEGOTIATIONS (ASEAN AI SAFETY NETWORK)

The Ministry of Digital has established a Joint Taskforce to oversee the establishment of an ASEAN AI Safety Network, which will be hosted in Malaysia. The Malaysia Centre4IR under MyDIGITAL Corporation has been appointed a member of this Joint Taskforce, consisting of a Principal Committee (JK Induk) and three (3) Working Sub-Committees (JK Kerja): Negotiations, Partnership Programmes, and Finances & Administration. In this regard, we are seeking a dedicated individual to join our team as Executive - Negotiations (ASEAN AI Safety Network) for a period of six (6) months.

The Executive – Negotiations (ASEAN AI Safety Network) will support the work of the ASEAN AI Safety Network Taskforce Negotiations sub-committee in operationalising the ASEAN AI Safety Network. The Executive will support the negotiations efforts of the Negotiations sub-committee by coordinating engagements with ASEAN Digital Senior Officials Meeting (ADGSOM) focal points, preparing meeting materials, and managing post-engagement action items. The role will also support the operational and administrative activities of the Negotiations sub-committee and the overall Taskforce.

KEY RESPONSIBILITIES:

1. Act as a key liaison between the Negotiations sub-committee and ASEAN Digital Senior Officials Meeting (ADGSOM) focal points to coordinate and schedule negotiation/engagement sessions
2. Lead the operational preparation, organisation and follow-up from the negotiation/engagement sessions
3. Research and develop materials such as meeting briefing notes, presentation materials and intervention notes for the Negotiations sub-committee
4. Collate and manage comments, edits and inputs received from ADGSOM focal points for action by the Negotiations sub-committee
5. Maintain an organised repository of documents received as part of the engagement process
6. Provide operational and administrative support to the Negotiations sub-committee and the overall Taskforce as it relates to negotiation and engagement activities.
7. Any other tasks that may be assigned by the sub-Committee chair or Taskforce chair where appropriate.

QUALIFICATIONS, SKILLS & KNOWLEDGE:

1. Education: Bachelor’s degree in Political Science, International Relations, Public Policy, Communications or other related fields; an advanced degree is a plus but not required

2. Experience: At least 3-5 years of experience in stakeholder management, government engagement, project management and policy research. Past experience engaging with ASEC or ASEAN government or across the ASEAN region on digital/technology issues is advantageous.

3. Subject Matter Expertise:  Demonstrated interest in digital policy, tech policy, AI governance and safety, and ASEAN affairs. Familiarity with ASEAN protocols and diplomatic communications is highly desired.

4. Skills and Competencies:

   • Excellent analytical and writing skills
   • Proven organizational skills, with exceptional attention to detail
   • Ability to effectively manage multiple ongoing projects at once while appropriately allocating time and resources
   • Comfort working in a fast-paced, multicultural environment with stakeholders across geographies
   • Excellent verbal and written communication skills in English and Bahasa Malaysia; proficiency in additional ASEAN languages are a plus

Term Period

This role is a Contract for Service (CFS) position for six (6) months only. Renewal is not automatic and based on organisational needs.

APPLICATION INSTRUCTIONS

Interested candidates are requested to submit a CV and one brief writing sample (600-800 words, covering a topic of your choice as it pertains to this role) to [email protected].

• Subject Line: Please state “Application – CFS Executive – NEGOTIATIONS (ASEAN AI SAFETY NETWORK).
• Closing Date: The deadline for application is 12.00pm, 26th August 2026.