Executive Office Administrator

About the role

We are seeking a highly skilled, discreet, and proactive professional to provide executive-level administrative and office management support to the Managing Director and the MD's Office. The ideal candidate will demonstrate exceptional organizational ability, sound judgment, and the capacity to manage multiple priorities in a fast-paced corporate environment.

Key responsibilities

• Provide high-level, personalized administrative and office management support to the Managing Director
• Efficiently manage the Managing Director's calendar, including scheduling meetings, deadlines, and key deliverables with internal and external stakeholders
• Coordinate visitor meetings by arranging meeting rooms, refreshments, reception support, and all related logistics
• Prepare agendas and accurately record minutes for Leadership Meetings
• Oversee the company drivers and coordinate transportation arrangements for the Managing Director and expatriate Directors
• Manage travel logistics, expense claims, and reports for the Managing Director and other Directors
• Support the management of the MD Office department budget
• Coordinate and monitor core initiatives of the MD's Office, ensuring timely tracking and completion of assigned projects
• Draft professional correspondence, including emails, letters, reports, and other communications on behalf of the MD Office
• Manage incoming calls, mail, and other correspondence with professionalism and efficiency

About you

• Bachelor's degree in Office Management or a related field, or equivalent qualification
• Minimum of 5 years' experience providing administrative support to senior management
• Strong knowledge of office management systems, procedures, and best practices
• Exceptional attention to detail and strong organizational skills
• Excellent written and verbal communication skills
• Strong interpersonal skills and the ability to interact confidently with stakeholders at all levels
• Ability to exercise discretion, maintain confidentiality, and work under pressure
• Demonstrated ability to manage competing priorities with efficiency and professionalism