Executive Office Assistant

Description:

About The Pacha Group

The Pacha Group is an international hospitality and entertainment company operating nightlife venues, hotels, and cultural destinations across Europe and the United States. With more than 50 years of heritage rooted in Ibiza, the Group delivers music-led experiences, hospitality, and lifestyle offerings while maintaining a commitment to sustainability, responsible operations, and community engagement.

About Pacha New York

Pacha New York is a large-scale music and nightlife venue located in Brooklyn, presenting global electronic artists, live performances, and cultural programming. As part of The Pacha Group’s international portfolio, the venue combines advanced production technology, hospitality services, and community-focused programming to create a leading destination for music and entertainment in New York City.

Position Overview

Pacha New York is looking for an experienced and highly organised Office Executive Assistant to support the Executive Office in a fast-paced, high-volume nightlife and live entertainment environment. This role plays a key part in ensuring seamless administrative and operational support to senior leadership, enabling efficient coordination across venue operations, events, and corporate functions while maintaining the highest standards of professionalism, discretion, and execution.

Key Responsibilities

Provide comprehensive administrative support to senior leadership and the Executive Office

Manage complex calendars, scheduling, and meeting coordination across internal teams, partners, and external stakeholders

Coordinate and support meetings related to venue operations, programming, events, and corporate functions

Prepare agendas, briefing materials, presentations, and reports for leadership meetings

Draft, review, and manage professional correspondence and internal communications

Act as a key point of contact between the Executive Office and internal departments, promoters, partners, and external stakeholders

Take detailed meeting minutes, track action items, and ensure timely follow-up and execution

Support travel planning and logistics for senior leadership as required

Maintain organised filing systems, contracts, and operational documentation

Assist with expense tracking, invoice coordination, and administrative reporting

Handle confidential, commercially sensitive, and operational information with a high level of discretion

Benefits Overview

Eligible employees may receive comprehensive benefits including medical, dental, and vision insurance; paid time off; company holidays; and participation in retirement savings programs in accordance with company policy and applicable law.

Salary Range: USD 65,000 – 75,000 per year (Final compensation determined based on experience, skills, and internal equity)

An Equal Opportunity Employer

The Tribe is an equal opportunity employer, made up of over 35 nationalities and does not discriminate on the basis of race, color, creed, religion, gender/sex, actual or perceived gender nonconformity, identity, expression or presentation (including cisgender/transgender, non-binary or intersex status), actual or perceived sexual orientation, sexual and reproductive health decision, marital status, partnership status, familial status, caregiver status, pregnancy (including childbirth and related medical conditions), alienage, ancestry, national origin, citizenship or immigration status, age, mental or physical disability, military or veteran status, genetic information or predisposing genetic characteristic, arrest or conviction record, credit history, salary history, unemployment status, height, weight, status as a victim of domestic violence, sexual violence, stalking and sex offenses, or any other legally protected status. The Tribe is driven by the principles of love, connection, joy, and music, and bonded by a celebration of people and culture.

Work Authorization

Applicants must be legally authorized to work in the United States.

Requirements:

What We’re Looking For

• 3–5 years’ experience in an Executive Assistant, Office Executive, or similar role supporting senior leadership
• Experience in nightlife, live entertainment, hospitality, events, or a fast-paced operational environment preferred
• Proven ability to manage multiple priorities, complex schedules, and competing deadlines
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills in English
• High level of professionalism, discretion, and confidentiality
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong stakeholder management skills with the ability to work across cross-functional teams
• Proactive, solutions-oriented, and able to operate independently in a dynamic environment
• Flexible approach to working hours in line with nightlife and event operations