Executive Office Assistant

Role – Office Assistant

Location – Austin, TX (Onsite)

FULL TIME ROLE

Must Have Technical/Functional Skills

The Executive Administrative position would be responsible for independently performing as Office Assistant, day to day tasks in alignment with Management systems.

• Associate degree.

• 5-10 years’ experience in Administrative Function of a medium sized facility (> 300 associates) preferred.

• Should possess excellent English communication skills (written & verbal)

• Should have good computer skills: Microsoft Office (especially word, excel, power point etc.).

Roles & Responsibilities

The Executive Administrative position would be responsible for independently performing day to day tasks in alignment with Management systems. The responsibilities involve:

- Reception tasks

- Reception Management

• Receive clients & guest at the front desk. Review and coordinate all arrangements as required for Client visits (including making arrangement for local travel, transportation, accommodation, banquets etc. in consultation with Admin N.A. Corporate Office.

• Receive & dispatch Fedex, UPS, DHL and other packages

• Mail collection and distribution.

• Maintain conference room reservations, and ensure rooms are cleaned & ready for meetings.

• Order & manage supplies (pantries, copiers, office supplies, etc.)

• Maintain cleanliness and maintenance of Equipment of the location & liaison with Bldg management for the same.

• Maintain Seat Occupancy data.

• Create UPS Shipping label request