Executive Office Assistant

1. REQUIRED ATTRIBUTES

Independent proactive and self-driven.
Able to ensure documents, files and emails are perfectly organized.
Able to lead the process of keeping the team focused and on top of pending tasks
Proactive rather than waiting to be instructed.
Persistent following up and ensuring things get done
Representative and polite.
Able to communicate clearly and professionally, verbally and in writing.
Able and willing to learn the processes and bureaucracies involved in real estate.

2. CORE OUTPUTS

You will proactively manage the Partners calendars and travel arrangements, provide broad administrative support, manage incoming communications, and prioritize emails to help organize and leverage time effectively.

You will support 2 Senior Partners, providing dedicated support, proactively organizing and managing their complex workday, and creating close meaningful external relations.

1. TASKS LIST
   One continuously updated list showing task, responsibility, deadline, priority and status.

2. PAYMENTS, COSTS LIST & COST CONTROL
   One clear overview of fixed, recurring and extraordinary costs, upcoming payments and deviations.

3. SIGNIFICANT DATES
   One central list of contractual dates, notice periods, financing dates, renewals, authority deadlines and other important milestones.

4. FILING
   A clear and logical filing system in which crucial documents and correspondence are complete, current and accessible with the minimum number of clicks.

5. COMMUNICATION

Required German and English.
Must be well-spoken and able to write clearly and professionally in order to represent us vis-à-vis clients, tenants, buyers and the parties we work with.

Language:

• German, English (Preferred)

Work Location: In person