Executive Office Professional (Technology) (Professional Development Center)

Fort Zumwalt School District SS519

**BRING YOUR CHILDREN TO WORK!**

Our family-friendly workplace allows you to balance career and parenting

REPORTS TO: Executive Director of Technology

FLSA: Non-Exempt

Note: Critical features of this job are described under the headings below. They may be subject to
change at any time due to reasonable accommodations or other reasons.

POSITION PURPOSE/SUMMARY
The Executive Office Professional for Technology provides administrative, financial, and operational support

to the Executive Director of Technology and the Technology Department. The position manages the department’s purchasing and budget transactions, serves as the primary point of contact for the Professional Development and Training Center (PDTC), supports district staff and the community with first-level technology requests, and coordinates scheduling, documentation, and office operations for the department.

QUALIFICATION REQUIREMENTS
The Executive Office Professional shall have a high level of competence in communication, computer operations, organization skills, and administrative skills. A minimum of one-year professional experience is required. Experience with a ticketing or help desk system, demonstrated customer-service skills under interruption, and the ability to follow security procedures for identity verification before resetting passwords are preferred.

ESSENTIAL DUTIES

1. Provide Help Desk support for staff and community members (basic troubleshooting over the phone, email, or in person).

2. Enter and escalate work order tickets in Incident IQ.

3. Assists the buildings with entering data for the technology budget, including budget transfers.

4. Responsible for creating purchase orders for the Technology Department and approving invoices in the financial accounting system.

5. Responsible for PCard reconciliation for the Technology Department.

6. Demonstrate initiative and independent judgment in establishing professional office routines and implementing efficient office procedures and workflows.

7. Maintain the confidentiality of all school-related matters.

8. Develop and maintain comprehensive electronic and physical filing systems and organizational strategies to ensure efficient information management.

9. Prepare, edit, and proofread reports, presentations, and confidential documents using Microsoft Office and Google Suite applications with digital collaboration and productivity skills.

10. Serve as the PDTC primary point of contact, including email, phone, and in-person interactions with visitors.

11. Coordinate and manage executive-level scheduling, including calendar management, meeting preparation, and travel arrangements with attention to detail.

12. Monitor and coordinate facility usage at the PDTC, and provide technical assistance to presenters and participants (i.e. microphones, wifi, TVs, etc.).

13. Prepare invoices and process payments. Work with staff and the community.

14. Vendor and contract administration: maintain the department’s contract and renewal calendar, gather quotes, route agreements for review and signature, and track executed Missouri NDPA data privacy agreements.

15. Receive and log shipments, maintain packing slips against POs, coordinate asset tagging and inventory updates, and support surplus and e-waste disposition paperwork.

16. Process timesheets, absences, overtime, and payroll corrections for department staff; maintain department work calendars and coverage.

ADDITIONAL DUTIES

1. Effectively communicate, verbally and in written form, with administrators, staff, and the community as needed.

2. All other duties as assigned by the Executive Director of Technology.

MENTAL DEMANDS
Ability to maintain highly confidential information; communicate clearly both orally and in writing, and/or ability to reason and make appropriate decisions. Solve a variety of problems in many different situations.

PHYSICAL DEMANDS
While performing the duties of this position an employee is regularly required to sit, talk, and hear. The employee is frequently required to walk and use fingers and controls. The employee is occasionally required to stand, reach, bend, lift, and carry ten pounds. Close vision ability to look at a computer screen for long periods of time is required. This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee.

TERMS OF EMPLOYMENT
Employment will be on an at-will basis for 12 months with two weeks vacation, beginning July 1, or from the time of employment for the duration of the school year with prorated vacation and/or personal leave. The Executive Office Professional will be provided a work calendar showing the specific daily work schedule of the employee. The work calendar may be modified by the Board of Education at any time, as needs dictate. Eight hours will constitute a workday. The Executive Director of Technology will establish a definite daily schedule. The yearly salary will be disbursed in twenty-four (24) equal payments.

EVALUATION
Performance of this job will be evaluated annually in accordance with the provisions of the Board’s policy on evaluation of support staff personnel.

Approved: November 19, 2026