Executive Officer (CEO Office)

Key responsibilities:

1. Meeting & Calendar Management

• · Assist the Managers to coordinate internal and external meetings for the Co-CEO and senior management, including Board meetings, Committee meetings, investor meetings, and regulatory meetings

2. Regulatory & Compliance Support

• Assist in preparing regulatory filings and correspondence​ (SFC, Companies Registry, IA) under the guidance of the Admin Manager and Compliance team
• Maintain a regulatory filing calendar​ to ensure all deadlines are tracked and met
• Liaise with external service providers (company secretarial, legal firms, auditors) as directed

3. Cross-Departmental Coordination

• Help track progress on key initiatives using RAG status reports​ and escalate delays to the Admin Manager
• Support the preparation of management reports, dashboards, and presentation materials

4. Administrative & Logistics Support

• Handle travel arrangements, expense claims, and correspondence​ for the Co-CEO
• Manage office supplies, vendor contacts, and event logistics for the CEO Office
• Screen and prioritise incoming communications (emails, calls, mail) for the Co-CEO

5. Ad-Hoc Projects

• Conduct research on industry trends, competitors, or regulatory updates​ as directed
• Support ad-hoc projects such as office relocation, system implementation, or event planning

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Requirements:

Essential

1. Bachelor’s degree​ in Business Administration, Finance, Communications, or a related field
2. 3 years of experience​ in:

• Executive support / office management in a financial institution, professional services firm, or regulated environment
• OR company secretarial / governance support
• OR compliance / regulatory administration

1. Excellent command of written and spoken English and Chinese​ (including Mandarin)
2. Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
3. Proven ability to handle confidential information with discretion
4. Detail-oriented, organised, and able to prioritise competing demands

Preferred

1. Experience in securities brokerage, asset management, virtual assets, or fintech
2. Familiarity with SFC licensing and filing requirements
3. Knowledge of Companies Ordinance​ and corporate secretarial practices