Executive Officer (Fixed term / maternity leave coverage)

Exective Officer - 1.0 FTE - Fixed Term (Maternity Leave Coverage)

About Us:

The Link Youth Health Service is a not-for-profit organisation providing free health and wellbeing services to young people aged 12 to 25.

The Link has been providing a range of services to young people in the CBD and surrounds of Hobart and Southern Tasmania for over 30 years, including general health and wellbeing, sexual health, alcohol, and other drugs support and, since 2012, mental health services through our headspace Hobart Centre.

The Link's vision is healthy and empowered young Tasmanians and we work towards this ambition by engaging with young people and those that support and care for them: family, friends, carers and other community organisations. We believe young people should be at the centre of care and decisions about themselves and we provide safe spaces for them to do this in a non-judgmental and consent-focused environment.

About You:

We are seeking a dynamic, enthusiastic, passionate Exective Officer to join our team on a fixed term basis, providing maternity leave coverage.

This influential role involves supporting the operations of a medium-sized community organisation in Hobart, supporting human resources, and providing administrative and project support to the CEO, board, and management team to help achieve organisational goals.

The role would suit a well-organised professional with a passion for process improvement and empowering people to reach their full potential. The Executive Officer will oversee a small team of receptionists, providing values-based leadership and ensuring adequate coverage at all times.

This role is ideal for a high-level, values-driven administration professional who enjoys variety, has a passion for service, and is committed to balancing needs across a resource-constrained organisation.

Selection Criteria

Qualifications

• Diploma level or above in Business Administration, Management, Public Management, or a related field and/or an equivalent level of professional experience

Experience

• High-level administrative skills, including diary management, meeting coordination, minute-taking, and document preparation.
• Ability to manage confidential information with discretion and professionalism.
• Experience supporting senior executives and coordinating cross-functional teams.
• Demonstrated ability to lead and support small teams, such as reception or administrative staff.
• Proven experience in managing organisational operations, including facilities, fleet, and administrative systems.
• Strong understanding of WHS legislation and practical implementation of safety policies and procedures.
• Experience in contract and vendor management (e.g., building maintenance, fleet services).
• Strong interpersonal and communication skills to foster a collaborative and respectful work environment.

Knowledge and skills

• Highly developed verbal and written communication skills.
• Ability to prioritise and manage multiple and competing work tasks and deliver to agreed deadlines.
• Advanced computer skills including word processing, spreadsheets and database applications.
• Ability to work both independently and collaboratively as a productive team member.
• Discretion and ability to keep things confidential.

Additional Requirements

• Undergo a National Police Records Check and hold a current Working with Vulnerable People Check.

• Have some flexibility to travel and to work after hours if required

• Australian work rights are required for this position.

The position is a fixed term full time role, initially until September 2027 with the possibility of a short term extension.

To obtain the position description or for more information, please contact [email protected].

To apply, please provide your resume and a cover letter outlining your motivation, interest and skills for the position directly to seek.

Applications close on Tuesday, 6th of October. Please note that shortlisting of candidates and interviews may progress prior to the close date.