Executive Officer, Operations

About the role

Executive Officer, Operations responsible for ensuring efficient and accurate management of procurement, inventory, and administrative processes to support smooth operations.

Key responsibilities

• Source items for departments, obtain quotations, and ensure approvals based on value thresholds
• Work with Reporting Officer to secure reliable vendors and competitive pricing for recurring purchases
• Manage and update the e-procurement system (Am8ze), including product and price changes from GPOs
• Monthly ordering of PPE items through ST Logistics
• Collate and confirm orders with relevant departments for GPO items and submit to ALPS
• Process purchase orders, ensure timely delivery, and liaise with vendors for urgent needs
• Handle invoice matching and submission of bills to Finance for payment processing
• Maintain accurate stock records and conduct regular stock checks to ensure sufficient inventory levels
• Consolidate, prepare and submit monthly inventory reports to the Reporting Officer
• Conduct monthly kitchen audits to ensure compliance with food safety, hygiene, sanitation, and operational standards

About you

• Responsible for maintaining proper documentation of stock movements for tracking and audit purposes
• Monitor expiry dates and flag items nearing expiry
• Ensure proper storage conditions are maintained
• Maintain good vendor relationships and ensure compliance with CWS procurement guidelines