Executive (Operational Finance)

The Executive (Operational Finance) supports the coordination and execution of finance-related operational activities, focusing on Airfreight billing processes, carrier cost management, and communication with internal and external stakeholders. This role requires strong attention to detail, proficiency in managing financial data, and effective communication skills to ensure accurate and timely billing and cost control.

Reporting directly to the Senior Manager, Operations Finance.

Key Responsibilities:

Airfreight Email Management:

• Access and monitor the airfreight email account to handle all relevant communications, including:

• Receiving and reviewing quotation requests from Airfreight CS / Sales Support / Coloading

• Sending sales requests to carriers for rate quotations.

• Issuing invoices to clients

• Managing booking requests and confirmations.

• Processing the return of Air Waybills (AWBs) for billing purposes.

Billing Coordination:

• Receive and process the daily billings list (Excel) from the Sales Support Support Team for timely and accurate billing

Carrier Cost Management:

• Retrieve and verify carrier costs using SharePoint for most airlines (e.g., SQ, HO, 3U, CZ, CX, EK, VN).
• For other carriers (e.g., NH, QR, AFKLM, LH, TK, BA), obtain cost information as indicated during booking confirmations.

System Access and Data Management:

• Maintain access to SharePoint for up-to-date airline cost data and ensure accurate record-keeping for all transactions.

OUR IDEAL CANDIDATE WILL HAVE:

Education:

• SPM, diploma or equivalent.

Experience:

• 1 year prior experience in operations, admin, or related role, preferably in Freight Forwarding, Logistics and/or transportation related industry.

Competences:

• Good organizational and communication skills, with the ability to manage multiple tasks and stakeholders.
• Basic computer skills
• Attention to detail and a proactive approach to resolving discrepancies in billing and cost data.
• Professional email communication and good documentation skills
• Ability to maintain sustained focus and attention to details while managing, organizing and processing multiple emails and files to ensure accurate billing and cost charge

Communication:

• Excellent communication skills with the ability to liaise effectively with colleagues across all levels at EV Cargo.
• Ability to work effectively in a team environment.

THE SALARY:

Competitive depending on experience.