Executive, Operations (6 Months Contract)

Singapore (HQ), Contract

Job Summary:

Reporting to the Director, this position is based in Singapore and primarily involves the planning and execution of assigned projects.

A Day in the Life:

• Prepare the BOQ (Breakdown of Quantity) by listing down the materials, fittings and fixtures that will be required
• Source for quotes on procurement of required material
• Negotiate for the best terms and conditions and proceed with the procurement of materials / fittings from suppliers
• Apply for necessary licenses, passes, and permits
• Conduct site recce when necessary
• Support site operations (field operations)
• Submit concepts and costing to clients for approval
• Liaise with relevant parties to ensure electrical / water plans and internet connection (on request) are done
• Liaise with clients for artwork and send to supplier for printing
• Coordinate with sales and suppliers on work specifications and clients’ requirements
• Monitor and ensure that suppliers / sub-contractors work according to schedules
• Conduct checks on quality of fabrication by suppliers according to requirements
• Conduct on-site servicing to address clients’ feedback
• Conduct on-site supervision of suppliers and move-in arrangements
• Prepare additional costing for sales to bill clients for “VO” (variation order)
• Raise Purchase Order and close project after the events
• Coordinate with suppliers to clear items after the events
• Oversee and ensure proper teardown after the events
• Assist the department in any other matters when necessary

What We Are Looking For:

• Knowledge on furniture, materials, and finishes will be an added advantage
• Proficient in Microsoft Word / Excel / Project.
• Independent and self-motivated
• Ability to multitask and work within tight schedules
• Must have technical knowledge in conceptual design drawings and floor plan
• Diploma or Degree in Events / Construction Management, or a related field
• 2 – 3 years of relevant on-site operational experience
• Experience in M&E will be an added advantage
• Possess the mobility to work in a standard office setting, and to operate standard office equipment (including a computer), and attend meetings
• Vision to read printed materials and computer screens, and adequate hearing and speech abilities to communicate effectively in person and over the phone