Executive Operations Administrator

Our Newton-based client is seeking a dynamic and detail-oriented Executive Operations Administrator to join their team. In this pivotal role, you will serve as a trusted partner to the COO, managing daily administrative operations and helping streamline the organization’s high-priority initiatives. If you thrive in a collaborative setting, possess exceptional communication skills, and are eager to build meaningful relationships across all levels of an organization, this is your opportunity to make a significant impact in a thriving industry.

Compensation:

$80,000 - $100,000 annually

**Potential offers vary based on experience level, qualifications

Applicants must be local and willing to commute to Newton, MA, as this role is 100% onsite, 5 days a week.

If you are interested in this position and would like to be considered, please submit a copy of your resume today!

Responsibilities:

• Deliver comprehensive administrative support proactively anticipating the needs of the COO, ensuring seamless execution of tasks and responsibilities including calendar management, scheduling, and correspondence handling.
• Coordinate complex travel arrangements, including itineraries and accommodations, ensuring smooth logistics.
• Bridge communication between the COO, other executives, staff, and external partners to foster effective collaboration.
• Establish and maintain an organized tracking system for business activities, commitments, and follow-ups.
• Draft, review, and prepare essential documents, presentations, and reports for meetings and events.
• Design and develop reports and dashboards to facilitate decision-making.
• Safeguard sensitive information with utmost professionalism and confidentiality.

Requirements:

• Proven proficiency embracing advanced technology and analytical thinking.
• Strong business acumen with knowledge of best practices in executive support.
• Exceptional organizational skills with the ability to juggle multiple priorities effectively.
• Mastery of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to manage complex spreadsheets and reports.
• Excellent interpersonal and communication skills, both written and verbal.
• Demonstrated independence and initiative, with a proactive approach to problem-solving.
• Flexibility to adapt quickly in a dynamic, ever-changing environment.
• Willingness to engage in business activities outside regular hours, including events and meetings.
• A bachelor’s degree highly encouraged.

Our Commitment to Inclusion & Belonging

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

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