Executive, Operations & Administration

NVPC is the national agency dedicated to growing a culture of volunteerism and philanthropy in Singapore. By engaging individuals, organisations, communities and leaders across the people, private and public sectors, we seek to create a more caring, inclusive, and compassionate society. Together, we envision Singapore as a City of Good, where everyone is able to give every day and everywhere (3Es), contributing their time, talent, treasure, ties and testimony (5Ts). Learn more at nvpc.org.sg.

Job Description

• Workspace & Facilities Management: Ensure NVPC’s office environment is safe, functional, clean, and welcoming by coordinating with building management, vendors, and internal stakeholders to support smooth workplace operations
• Office Operations & Administration: Manage day-to-day office operations, including vendor coordination, procurement, workplace access arrangements, and administrative processes to ensure operational efficiency across the organisation
• Project & Vendor Coordination: Support office improvement works, workspace arrangements, and operational initiatives by coordinating with vendors, service providers, and building management
• Employee Engagement & Events: Support and execute staff engagement, wellbeing, appreciation, and workplace events that foster a positive and collaborative workplace culture
• Onboarding Support: Support onboarding and offboarding processes to ensure employees feel welcomed, supported, and well-equipped throughout their workplace experience
• Workplace Safety & Compliance: Support workplace safety, emergency preparedness, and office compliance processes to maintain a safe and well-managed workplace environment
• Budget & Invoice Coordination: Support office-related procurement, invoice processing, and budget tracking in collaboration with Finance and internal stakeholders

Qualifications

• Minimum 2–3 years of experience in workplace operations, office administration, facilities management, hospitality, or related operational support roles
• Highly organised and proactive, with the ability to manage multiple priorities independently in a fast-paced environment
• Strong interpersonal and communication skills, with a collaborative and service-oriented approach to supporting stakeholders
• Comfortable coordinating vendors, workplace logistics, and day-to-day office operations
• Proficient in Microsoft Office and Microsoft Teams
• Passionate about creating a positive, welcoming, and well-run workplace experience for employees and guests