Executive Operations and Construction Support.

We are looking for an exceptionally driven, highly organized, and experienced professional to work directly with an executive who owns and operates multiple companies and manages hundreds of people across numerous projects.

This is not a traditional administrative assistant position.

We need someone who can step into a fast-paced environment, take ownership, anticipate problems before they happen, keep projects and people moving, and ultimately become the executive's right-hand person.

The ideal candidate has a strong background in construction, project controls, construction management, executive support, or operations and is comfortable working with a high level of responsibility.

What You'll Be Doing

• Serve as the executive's primary support person and help manage the demands of a constantly changing schedule
• Keep track of projects, deadlines, meetings, commitments, and follow-ups
• Coordinate with project managers, contractors, employees, vendors, and other key personnel
• Make sure important tasks don't fall through the cracks
• Follow up aggressively and professionally when something needs to get done
• Help organize and prioritize the executive's daily workload
• Prepare information, reports, schedules, and project updates
• Assist with construction-related financial and operational tracking
• Monitor project progress, budgets, commitments, and outstanding items
• Identify problems and bring solutions—not just problems—to the executive
• Take ownership of tasks from beginning to completion
• Act as a communication bridge between the executive and the various companies, teams, and projects
• Handle confidential and sensitive information with complete discretion
• Help create systems and processes that make the organization more efficient

The Person We're Looking For

We are looking for someone with a strong resume and a proven track record of getting things done.

You should be:

• Extremely organized and detail-oriented
• Proactive rather than reactive
• Comfortable working under pressure
• A strong communicator
• Assertive and persistent when following up
• Able to prioritize when everything seems urgent
• Comfortable dealing with executives and high-level professionals
• Able to work independently without needing to be told what to do every step of the way
• Extremely trustworthy and discreet
• Comfortable with technology, spreadsheets, project management systems, and business software
• Willing to jump between different responsibilities and companies throughout the day

Preferred Experience

Our ideal candidate may have experience as a:

• Construction Controller
• Construction Project Coordinator
• Project Manager
• Construction Executive Assistant
• Executive Assistant to a Construction Executive
• Operations Manager
• Project Controls Manager
• Construction Administrator
• Assistant Project Manager
• Senior Executive Assistant

Construction industry experience is strongly preferred.

Experience understanding construction budgets, project schedules, contracts, change orders, pay applications, invoices, project reporting, and job-cost information is a major advantage.

For the right person, this can become a long-term, high-responsibility position with significant growth potential.

If you have a strong resume, construction or executive-level support experience, exceptional organizational skills, and the drive to operate at a high level, we want to hear from you.

Benefits:

• Paid time off
• Career growth opportunities
• Stable, professional work environment

Pay: $75,000.00 - $85,000.00 per year

Benefits:

• Paid time off

Work Location: In person