Executive Operations Assistant (Dayshift - WFH) w/ Sign-on Bonus [S17]

Enjoy building relationships across different cultures?

Love improving processes and keeping operations running smoothly?

Ready to wear multiple hats in a growing business?

Grow your career while making a real impact every day.

About the Role

We're looking for a proactive and highly organised Executive Operations Assistant who enjoys working across different areas of a business to support business operations, strengthen relationships with international education partners, and drive continuous process improvements. This role is ideal for someone who thrives in a dynamic environment, enjoys solving problems, and is comfortable taking ownership of a wide variety of responsibilities.

Ideal Candidate (Must Have Requirements)

• Solid experience in executive support, operations, administration, partnership coordination, or a similar role.
• Experience building and maintaining professional relationships with external partners, clients, or stakeholders.
• Strong communication skills with the ability to work effectively across different countries and cultures.
• Experience coordinating projects, onboarding, or operational activities.
• Experience creating, documenting, and improving Standard Operating Procedures (SOPs).
• Strong attention to detail with excellent organisational and time management skills.
• Proactive, self-motivated, and able to take initiative with minimal supervision.
• Strong critical thinking, problem-solving, and decision-making skills.
• Process improvement mindset with the ability to identify opportunities for greater efficiency.
• Flexible and adaptable, with the ability to manage changing priorities and wear multiple hats.
• Comfortable supporting a variety of business functions, including occasional marketing or social media activities.
• Excellent written and verbal English communication skills.

Tasks and Responsibilities

• Build and maintain strong relationships with education agencies and business partners across different countries and cultures.
• Act as the primary liaison between external partners and internal teams to ensure clear and effective communication.
• Coordinate partner onboarding and provide ongoing operational support.
• Develop, document, maintain, and improve Standard Operating Procedures (SOPs).
• Identify process improvement opportunities and recommend more efficient ways of working.
• Support day-to-day operational activities across multiple business functions.
• Collaborate with internal stakeholders to ensure projects and operational tasks are completed on time.
• Assist with administrative, coordination, and reporting activities as required.
• Provide occasional support for social media, marketing initiatives, and other business projects.
• Take ownership of assigned responsibilities while adapting to the evolving needs of the business.

Industry-leading benefits

• HMO w/ Dental Coverage + Dependents
• 2-week paid Holiday Break. Enjoy the season without worrying about your work.
• Fixed weekends off (Saturday and Sunday). Take control of your weekends, relax with loved ones, or indulge in your passions.
• Take advantage of working the day shift schedule! Wake up to the sunrise and wind down as the sun sets.

We have a virtual recruitment process. What you need

• Strong and Stable Internet Connection for uninterrupted video interviews
• Laptop or PC with Webcam for online assessments and interviews

--

About VAP

VAP is a leading, fast-growing offshore staffing solution for Australian and New Zealand small and medium businesses. We recruit and manage virtual assistants (VAs) to empower business owners to achieve their goals. At the same time, we create meaningful opportunities for our staff in the Philippines to lead better lives.

We pride ourselves on having a supportive and collaborative team. We value energy, candid communication, and a high-performance work environment. We are looking for someone who fits well into this culture and can contribute positively to our team's dynamic.

Other Career Opportunities

• General Admin VAs
• Digital Marketing Specialists
• AU Accountants/Bookkeepers
• Financial Planning VAs
• Mortgage Broking VAs
• Mortgage Parabrokers (anywhere in the PH)
• Paraplanners
• Executive Assistants
• Team Manager - Client Facing