Executive Operations Assistant – Hotel Operations

Job Overview

We are seeking a dynamic and highly organized Executive Operations Assistant specializing in Hotel Operations to join our team. This energetic professional will provide comprehensive administrative and operational support to senior management, ensuring seamless hotel functions and exceptional guest experiences. The ideal candidate will excel in multitasking, project coordination, and internal communication, all while maintaining a positive and proactive approach. This role offers an exciting opportunity to contribute to the efficient running of hotel operations, support executive leadership, and enhance overall organizational productivity.

Duties

• Manage and coordinate complex calendars for executive leaders, including scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar and other productivity software
• Provide executive administrative support by handling correspondence, proofreading documents, transcribing meetings, and preparing reports with precision and attention to detail
• Organize and oversee hotel-related events, conferences, and internal meetings from planning stages through execution, ensuring all logistical aspects are flawlessly managed
• Facilitate internal communication among departments to promote collaboration with C-suite executives and streamline operational workflows
• Maintain confidentiality when handling sensitive information such as business strategies, financial data, or personnel records
• Assist with bookkeeping tasks using QuickBooks or similar accounting software, including data entry, invoicing, and basic bookkeeping duties
• Coordinate with vendors and service providers for office supplies, equipment maintenance, and technical support to ensure smooth daily operations

Qualifications

• Proven experience in office management or administrative roles within the hospitality or hotel industry; previous personal assistant or executive assistant experience is highly desirable
• Strong organizational skills with the ability to manage multiple priorities efficiently in a fast-paced environment
• Excellent typing speed combined with proficient use of Microsoft Office Suite (Word, Excel, PowerPoint) and productivity tools such as DocuSign and video conferencing software (e.g., Zoom or Microsoft Teams)
• Demonstrated project coordination skills with experience organizing events from inception to completion
• Exceptional communication skills—both written and verbal—with professional phone etiquette and customer service orientation
• Technical proficiency in managing multi-line phone systems, calendar management tools like Microsoft Outlook Calendar, and data entry systems
• Ability to handle confidential information discreetly while maintaining high levels of professionalism
• Experience with business travel arrangements including flight bookings, hotel reservations, transportation logistics, and itinerary planning

Join us as an Executive Operations Assistant – Hotel Operations to play a vital role in elevating our hotel’s efficiency while supporting our leadership team. Your dedication will directly impact our guests’ experiences and the overall success of our organization!

Pay: $18.00 - $22.00 per hour

Expected hours: No less than 40.0 per week

Benefits:

• Flexible schedule

Work Location: In person