Executive - Operations

Executive - Operations:

We are seeking a detail-oriented and analytical Executive - Operations to join our Operations Audit department. The successful candidate will manage end-to-end vendor invoice verification processes, perform comprehensive civil works rate and cost analysis, and ensure all pre- and post-invoice auditing activities meet strict weekly, monthly, quarterly, and annual operational schedules.

Key Responsibilities

1. Vendor Invoice Verification & Schedule Management

• Demonstrate a deep understanding and execution of end-to-end vendor invoice verification processes against contractual terms, BOQs, and measurement logs.
• Carry out systematic weekly, monthly, quarterly, and annual pre- and post-vendor invoice verification activities.
• Ensure all vendor invoice verification workflows strictly adhere to targeted operational timelines, schedules, and compliance deadlines.

2. Civil Costing & Rate Analysis

• Analyze rates for all types of vendor-quoted civil works (earthworks, concrete, masonry, structural, and finishing works).
• Perform detailed costing, cost analysis, and variance benchmarking against market rates and project budgets.

3. Documentation & Issue Escalation

• Actively participate in preparing, standardizing, and maintaining operational process documentation and SOPs.
• Proactively identify operational bottlenecks, rate discrepancies, or compliance risks and escalate issues promptly to the Operations Manager with proposed solutions.

Required Competencies & Skills

Core & Technical Skills

• End-to-end vendor invoice auditing & verification.
• Rate analysis for all types of civil works.
• Costing, cost analysis & variance tracking.
• Audit schedule adherence & workflow planning.

Software & Interpersonal Skills

• Microsoft Excel: Advanced data analysis, pivot tables & formulas.
• Microsoft Word: Formal documentation & process reporting.
• Communication: Clear written & verbal reporting skills.
• Teamwork: Collaborative cross-functional mindset.