Executive – Operations

About the role

To independently drive and oversee the day-to-day operations of the division, ensuring operational efficiency, timely execution of transactions, regulatory compliance and profitability while maintaining strong relationships with suppliers, customers, financial institutions and internal stakeholders.

Key responsibilities

• Drive and oversee the day-to-day operational activities of the division to ensure smooth and efficient business operations.
• Manage procurement, inventory control, logistics and distribution to ensure timely delivery of goods while optimising inventory levels.
• Develop, implement and continuously improve operational processes, internal controls and best practices to enhance efficiency and profitability.
• Monitor sales, gross margins and operational performance, taking timely corrective action where necessary.
• Liaise and negotiate with suppliers, service providers and business partners to secure favourable commercial terms and maintain strong business relationships.
• Liaise with banks, regulatory authorities and other statutory bodies under the guidance of the Director to facilitate trade finance, banking arrangements, regulatory compliance and other business requirements.
• Manage import/export documentation, shipping, customs clearance and related international trade processes, ensuring compliance with applicable regulations and Incoterms®.
• Ensure compliance with all statutory, regulatory and company policies applicable to operations.
• Prepare operational reports, business performance updates and analytical information for management review and decision-making.
• Identify opportunities to optimise costs, improve operational efficiency and strengthen business processes and controls.

About you

• Bachelor's degree in Business, International Trade, Supply Chain Management, Logistics, Finance or a related discipline from a recognised university.
• Professional qualifications such as CIPS, CILT, CIMA, ACCA, CPA Singapore or internationally recognised trade finance certifications (e.g. CDCS or CTFP) will be an added advantage.
• Minimum of 5 years' relevant experience in international, import/export, commercial operations, supply chain or a similar business environment.
• Strong knowledge of international trade practices, including Incoterms®, shipping documentation, customs procedures and trade compliance requirements.
• Practical experience in trade finance, including Letters of Credit, Documentary Collections, Bank Guarantees and international payment mechanisms.
• Familiarity with Singapore's business and regulatory environment, including interactions with banks, Singapore Customs and other statutory authorities.
• Strong commercial acumen with the ability to independently manage operational matters and make sound business decisions with minimal supervision.
• Excellent negotiation, communication and stakeholder management skills, with the confidence to engage suppliers, customers, financial institutions and regulatory bodies.
• High level of integrity, professionalism and attention to detail.
• Advanced proficiency in Microsoft Excel and ERP systems such as SAP, Oracle, Microsoft Dynamics 365 or similar platforms.