Executive Operations Coordinator

The Executive Operations Coordinator works directly with the Chief Operating Officer across the Group's property development, construction, building management and real estate operations.
 
The role acts as a central point of coordination for the COO, completing high level administration tasks, monitoring progress across operational initiatives, driving follow-up on deadlines and outstanding actions across departments.
 
This is a highly organised, proactive role requiring strong common sense, excellent administration skills, a positive "yes" attitude and the ability to research, learn and solve problems independently.
 
 
Key Responsibilities

• Provide high-level administrative support across development, construction, building management, property management and real estate activities.
• Prepare correspondence, reports, spreadsheets, registers and documentation.
• Manage and maintain a live action list for the COO and delegated tasks.
• Monitor progress on operational initiatives, follow up on deadlines across departments, and help flag administrative bottlenecks
• Demonstrate an ability to work out what needs to be done even when the answer is not immediately known.
• Complete, issue and manage contract of sale documentation, including liaison with buyers, solicitors and internal stakeholders.
• Coordinate with staff, consultants, contractors, lawyers, accountants and external parties.
• Ensure documents, records and action lists remain accurate and current.
• Work confidently across Microsoft Office, Adobe suite and other business software, with the ability to quickly learn new systems and programs as required.

Key Skills & Attributes

• Minimum 4 years' experience in a high-level administrative, executive support or operations coordination role.
• Experience within property development, construction, real estate or building management is highly regarded.
• Exceptional organisation, administration and attention to detail.
• Strong common sense, initiative and practical problem-solving ability.
• Highly proactive with excellent follow-up skills and a strong focus on completing tasks.
• Comfortable managing multiple priorities in a fast-paced environment.
• Strong research skills and the ability to quickly learn unfamiliar subject matter, systems and software.
• Excellent written and verbal communication skills.
• Confident dealing with senior management, consultants, contractors, solicitors, buyers and other external stakeholders.
• Advanced Microsoft Office skills, with experience using Adobe Creative Suite and other document or design software highly regarded.
• Positive, solutions-focused attitude with a willingness to take ownership and get things done.

Personal Style
The right person:

• Does not need to be told twice.
• Does not allow tasks to be forgotten.
• Follows matters through until the outcome is achieved.
• Uses initiative before asking for assistance.
• Researches what they do not know.
• Takes ownership rather than simply passing information on.
• Remains calm and organised while managing multiple priorities.

Apply directly or email [email protected] for a confidential conversation.