Executive Operations Coordinator

Executive Operations CoordinatorOffice of the Founder

Salary: $40,000 annually

Position: Full-Time | Salaried

Schedule: Hybrid — Virtual + In-Person

Travel: Some travel required

Education: Associate Degree or higher required

The Opportunity

We are seeking an Executive Operations Coordinator to work directly alongside an entrepreneur and investor managing a growing portfolio of businesses, investments, real estate development projects, and strategic initiatives.

This position goes beyond the responsibilities of a traditional Executive Assistant.

We are looking for an operator — someone who can take an idea, conversation, meeting, or executive directive and help turn it into an organized plan of action.

You will work directly with the Founder to help manage priorities across three primary areas:

BUSINESS MANAGEMENT

Support the operations and development of multiple businesses and entrepreneurial ventures.

Responsibilities may include:

• Project and task management
• Preparing meeting agendas and executive briefings
• Following up with team members on deliverables
• Tracking company goals and KPIs
• Coordinating vendors and contractors
• Researching business opportunities
• Organizing contracts and business documentation
• Developing SOPs and operational systems
• Supporting events and special projects

INVESTMENT MANAGEMENT SUPPORT

Assist the Founder with the administrative and organizational side of managing an investment portfolio.

Responsibilities may include:

• Organizing investment reports and documents
• Scheduling meetings with financial advisors and professionals
• Preparing meeting notes and follow-up items
• Tracking investment-related action items
• Conducting requested business and market research
• Maintaining organized investment records

This role does not independently provide investment advice or make investment decisions.

REAL ESTATE DEVELOPMENT

Assist with the coordination of active real estate and property development projects.

Responsibilities may include:

• Contractor and vendor coordination
• Project timelines
• Property research
• Development budgets
• Permit and document tracking
• Site visits
• Meeting coordination
• Following up with engineers, consultants, contractors, and other professionals
• Maintaining development project dashboards

EXECUTIVE SUPPORT

You will also help manage the day-to-day operations of the Founder’s office, including:

• Team Calendar management
• Email and communication organization
• Meeting facilitation
• Appointment scheduling
• Research
• Document organization
• Expense and receipt organization
• Executive follow-up
• Maintaining confidential information
• Creating weekly priority and project reports for all staff member

PROJECT MANAGEMENT DEVELOPMENT

We are specifically looking for someone interested in developing into a strong Executive Operator and Project Manager.

Within the first 90 days of employment, the selected candidate will be required to complete a company-approved Project Management course or certification.

The company will support this professional development.

During the first 90 days, you will also learn how to:

• Build and manage project plans
• Track deadlines and deliverables
• Run weekly project updates
• Develop SOPs
• Manage executive priorities
• Coordinate multiple teams
• Use AI to improve productivity
• Build automated workflows
• Create executive dashboards

TECHNOLOGY

Our organization actively uses technology and AI to increase productivity.

Candidates should be comfortable learning platforms such as:

• ChatGPT
• Monday.com
• Google Workspace
• Slack
• Microsoft Office
• AI productivity and automation tools

Advanced experience is not required, but technology proficiency and willingness to learn are essential.

QUALIFICATIONS

Required:

• Associate Degree or higher
• Excellent organization and follow-through
• Strong written and verbal communication
• Professional judgment and discretion
• Ability to manage multiple projects simultaneously
• Ability to work independently
• Comfortable working virtually and in person
• Willingness to travel
• Reliable transportation
• Ability to learn new technology quickly

Previous experience in executive support, operations, project coordination, real estate, business management, entrepreneurship, finance, or professional services is strongly preferred.

THE PERSON WE’RE LOOKING FOR

You may be a strong fit if people describe you as the person who gets things done.

You don’t simply take notes during a meeting.

You leave the meeting knowing:

*What needs to happen.
Who owns it.
When it’s due.
What needs to be followed up on.
And what needs the executive’s attention.*

We want someone who can bring organization to a fast-moving entrepreneurial environment and progressively take greater ownership of projects and operations.

CAREER PATH

This role is designed to grow.

Executive Operations Coordinator

↓

Executive Operator

↓

Portfolio Operations Manager / Chief of Staff

As your capabilities increase, so will the level of responsibility you are trusted to manage.

Compensation

$40,000 annual salary

Professional development opportunities, business travel, direct exposure to entrepreneurship, investment management, business development, and real estate development are included as part of the position.

Pay: $40,000.00 per year

Work Location: In person