Executive Operations Coordinator (Part-Time, Hybrid)

Executive Operations Coordinator (Part-Time, Hybrid)

Cornerstone Counseling, Coaching & Care | Centreville, Virginia

Job Type: Part-Time
Location: Hybrid — Primarily remote with occasional in-person responsibilities in Centreville, VA
Hours: 10–15 hours per week
Start Pay: $15 per hour
Schedule: Flexible, with consistent weekday availability and occasional on-site support

About Cornerstone

Cornerstone Counseling, Coaching & Care is a growing, Christ-centered counseling practice serving individuals, couples, children, and families throughout Northern Virginia and beyond.

Rooted in our belief that Christ is our cornerstone, we provide compassionate, evidence-based, culturally responsive, and faith-integrated care. We also partner with churches, schools, and community organizations to promote healing, hope, and wellness.

Our values of compassion, humility, excellence, and stewardship guide how we serve our clients, support our team, and build meaningful community relationships.

About the Position

We are seeking a highly organized, resourceful, and proactive Executive Operations Coordinator to work closely with our CEO and support the daily operations and continued growth of our Northern Virginia practice.

This is more than a traditional administrative role. We are looking for someone who takes initiative, anticipates needs, communicates professionally, and takes ownership of outcomes. The ideal candidate enjoys bringing structure to a growing organization, improving systems, coordinating projects, and turning priorities into completed actions.

This hybrid role offers flexibility while providing opportunities for occasional in-person collaboration and office support.

Key Responsibilities

• Executive & Practice Operations: Coordinate CEO communications, calendars, meetings, client inquiries, scheduling, and referral follow-up, ensuring timely and professional service.
• Systems & Accountability: Maintain organized workflows, improve administrative processes, track priorities, and ensure consistent follow-through.
• Credentialing & Billing Coordination: Track insurance payer enrollment, organize documentation, communicate with insurers and external specialists, and monitor outstanding requirements and deadlines.
• Team & Administrative Support: Assist with occasional onboarding, routine payroll coordination, and administrative support for our clinical team.
• Business Growth & Reporting: Coordinate marketing and community outreach initiatives, maintain basic revenue and expense reports, prepare simple operational dashboards, and provide weekly leadership updates.

Qualifications

Required

• Experience in executive assistance, office administration, or operations coordination.
• Excellent communication, organization, and problem-solving skills.
• Demonstrated initiative, independent judgment, and consistent follow-through.
• Proficiency with Microsoft Office or Google Workspace, spreadsheets, and digital collaboration tools.
• Professionalism, discretion, and commitment to confidentiality.
• Consistent availability during agreed-upon weekday business hours.
• Ability to provide occasional in-person support in Centreville, Virginia.

Preferred

• Experience in healthcare, behavioral health, or counseling practice administration.
• Familiarity with HIPAA, electronic health records, insurance credentialing, or medical billing.
• Experience with SimplePractice or similar practice-management software.
• Experience with financial reporting, project coordination, onboarding, or community outreach.

Who Will Thrive in This Role?

You may be an excellent fit if you are someone who:

• Takes ownership of responsibilities without repeated reminders.
• Anticipates needs and enjoys solving problems.
• Communicates warmly, clearly, and professionally.
• Is detail-oriented, dependable, and comfortable managing multiple priorities.
• Enjoys improving systems and helping a growing organization succeed.
• Values excellence, integrity, compassion, and meaningful service.

What We Offer

• Flexible, part-time hybrid work.
• Direct collaboration with the CEO and leadership team.
• A supportive, mission-driven professional environment.
• Opportunities for professional growth and expanded responsibilities as the practice develops.
• Meaningful work supporting mental health and community wellness.

How to Apply

Please submit your résumé through Indeed. A brief cover letter is encouraged, addressing the following:

• Experience: What relevant experience do you have in executive support, office operations, healthcare administration, or insurance credentialing coordination?
• Initiative & Follow-Through: Share a brief example of how you independently solved a problem, improved a process, or ensured an important project was completed.

Please also confirm your availability for 10–15 hours per week and occasional in-person responsibilities in Centreville, Virginia.

We look forward to connecting with individuals who are proactive, dependable, and passionate about supporting a growing, mission-driven organization.

Cornerstone Counseling, Coaching & Care
Compassion. Humility. Excellence. Stewardship.

Pay: From $15.00 per hour

Expected hours: 10.0 – 15.0 per week

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Centreville, VA 20120