Executive | Accounts Payable

Accounts Payable Executive

Department: Finance & Accounts

About the Role

We are looking for an Accounts Payable Executive to manage end-to-end Accounts Payable operations. You'll ensure accurate and timely booking of vendor invoices, GST/TDS compliance, and vendor payments working closely with procurement, site, and vendor teams, and maintaining accurate books of accounts in SAP/Tally in coordination with the reporting manager.

This role requires hands-on expertise in Accounts Payable processing, GST and TDS compliance, and vendor reconciliation. You will process invoices, ensure statutory tax compliance, and maintain accurate vendor ledgers using SAP and Tally, while supporting month-end closing and audit requirements.

What You'll Do

• Verify vendor purchase invoices against Purchase Order terms to ensure accurate pricing, quantity, and delivery compliance.
• Identify and resolve invoice discrepancies by coordinating with vendors and internal stakeholders, ensuring full compliance with PO terms.
• Obtain necessary internal approvals for vendor invoices in line with service specifications and organizational policies.
• Manage the Accounts Payable & Procure-to-Pay (P2P) cycle end-to-end, including advances, debit/credit notes, and vendor payments as per agreed terms and ageing schedules.
• Reconcile vendor ledgers and supplier statements and resolve payment/account discrepancies.
• Ensure GST & TDS compliance across invoice processing, including verification of GSTIN, HSN/SAC codes, and applicable tax rates.
• Support GSTR-2A/2B reconciliation and follow up with vendors to resolve mismatches for accurate ITC claims.
• Ensure timely TDS deduction, deposit, and support in TDS return filing.
• Assist in GST audits, assessments, and statutory/tax audit data preparation.
• Process invoices and payments using SAP (SAP HANA), maintaining accurate books of accounts.
• Perform bank reconciliation, matching books with bank statements for accuracy.
• Prepare AP ageing reports, vendor reconciliation statements, sales/purchase invoice reports, and periodic MIS reports.
• Support month-end and year-end closing activities, including provisions, accruals, and ledger scrutiny.
• Maintain proper physical and digital documentation for audit trail.
• Liaise with procurement, stores, and site teams to resolve GRN and invoice-related queries.
• Coordinate with vendors on invoice discrepancies, payment status, and account reconciliation.
• Support internal, statutory, and tax auditors with required data and documentation.

What We're Looking For

• 36 years of hands-on experience in Accounts Payable / Finance & Accounts, preferably within a manufacturing, EPC, or energy sector organization.
• Strong working knowledge of accounting principles, GST, and TDS provisions.
• Hands-on experience with SAP (SAP HANA/FI-MM), along with proficiency in MS Excel and MIS reporting.
• B.Com / M.Com in Commerce or Accounting; MBA/PGDM in Finance is an added advantage.
• Prior experience in Accounts Payable within a similar industry strongly preferred.
• Working knowledge of the local regional language(s) and English.