Executive - Paralegal

Job highlights

• 1-6 years experience in legal compliance and contract management with proficiency in contract management software and AI legal tools
• Coordinate legal and operational requirements across zones and stores, manage contracts and filings, maintain legal MIS and dashboards, support regulatory compliance and dispute resolution

Role & responsibilities:

1. Store & Zonal Coordination: Serve as the central point of contact to coordinate legal and operational requirements between the Head Office, zonal teams, and retail stores.

2. Contract & File Management: Manage the drafting, execution, indexing, and structured physical/digital filing of lease deeds, commercial contracts, vendor agreements, and statutory notices.

3. MIS & Repository Maintenance: Implement, update, and maintain a centralized Legal Management Information System (MIS) and document repository to ensure 100% document retrieval efficiency and audit readiness.

4. Interactive Dashboards & Reporting: Build and update dynamic dashboards to monitor contract expiration, renewal timelines, active litigations, and compliance statuses. Prepare comprehensive periodic legal reports for management review.

5. Regulatory Filings Support: Assist in procuring, renewing, and archiving operational licenses, regulatory permits, and statutory filings across pan-India stores**.**

6. Legal Notices & Dispute Resolution:

• Assist in handling regulatory disputes and notices, collaborating with internal teams and external counsel as needed.
• Maintain a detailed record of all legal matters and assist in periodic MIS reporting of outstanding litigations.

7. Compliance & Regulatory Adherence:

• Implement and manage compliance tools for efficient tracking and enforcement of pan-India compliance, including statutory and regulatory obligations.
• Assist in the procurement of operational licenses and permits, ensuring timely renewals and adherence to all licensing requirements.
• Monitor and analyze new legislative developments, especially those impacting the retail industry, and prepare risk analyses and reports on their potential impact.
• Contribute to the development and updating of internal legal policies and procedures to ensure adherence to ethical standards, laws, and industry regulations.

Ancillary Responsibilities:

• Maintaining and organizing comprehensive legal documentation and records.
• Collaborating effectively with cross-functional teams to ensure holistic legal compliance.
• Collaborating effectively with cross-functional teams to ensure holistic legal compliance.
• Supporting the Legal Team in various ad-hoc legal projects and initiatives

Experience:

1- Years of Experience: 1-6 years of relevant experience aligned with Primary Responsibilities

2- Specific Work Experience:

• Practical experience in working with and/or implementing compliance tools for effective tracking and enforcement.
• Demonstrable experience in maintaining minutes, coordinating between head office and zonal support.
• Experience in creating dynamic and interactive dashboards for management reporting.

3- Industry Experience (Preferred): Retail Sector experience is preferred, demonstrating an understanding of the unique legal and understanding of regulatory landscape of the real estate and online marketplace platforms.

Required Key Skills and Attributes:

• Proficient in MS Excel and MS Word for documentation and reporting.
• Familiarity with contract management software and document management systems.
• Familiarity with AI applications in legal operations is preferred.
• Familiarity with AI applications in legal operations (like Gemini) to assist with research and drafting Adaptability: Eagerness to learn and adapt to new processes, technologies, and evolving legal landscapes in a fast-paced environment.
• Strong Communication: Excellent written and verbal communication skills, with the ability to convey complex legal concepts clearly and concisely to diverse audiences.
• Attention to Detail: Meticulous approach to work, ensuring accuracy and thoroughness in all legal documentation and research.
• Team Player: Ability to work collaboratively within a team and build positive relationships across departments.
• Time Management & Organization: Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines effectively.
• Integrity & Ethics: commitment to upholding the highest ethical standards and maintaining confidentiality.