Executive Personal Assistant & Office Manager

We are looking for one trustworthy, organized, and dependable person to join our company long-term as an Executive Personal Assistant & Office Manager.

A major responsibility of this position is managing and maintaining the daily schedule for our sales team, work crews, and myself as the owner. You will be responsible for keeping everyone organized, making sure appointments and jobs are scheduled properly, and ensuring everyone knows where they need to be and when.

Responsibilities

● Answer all business phone calls, texts, and emails

● Manage the daily schedules for the sales team, work crews, and owner

● Schedule customer estimates, jobs, meetings, and appointments

● Coordinate communication between the office, sales team, and crews

● Manage our customer CRM system

● Handle basic bookkeeping and make sure bills are paid on time

● Process payroll

● Keep company paperwork, invoices, and records organized

● Manage the owner’s business and personal appointments

● Handle personal bills, tickets, registrations, and other administrative needs

● Keep track of important deadlines and make sure nothing is overlooked

● Handle other office and personal-assistant duties as needed

Who We’re Looking For

Trustworthiness, organization, and attention to detail are extremely important. We need someone who can stay on top of multiple schedules and responsibilities without needing constant supervision.

This is a full-time, long-term position. It is not physically demanding, and much of the work can be handled from a company-provided iPhone and iPad, including while on the go.

We are hiring one person and are hoping to find someone who will become a trusted part of our company for many years.

Pay: $40,000.00 - $62,148.64 per year

Work Location: Hybrid remote in Sarasota, FL 34237