Executive Personal Assistant

About the Role

We are looking for a proactive and highly organized Executive Personal Assistant to support the General Manager in daily operations, business development, and client engagements.

This is more than a traditional administrative role. You will work closely with the manager, accompany business trips, attend client meetings, coordinate projects, and ensure day-to-day operations run smoothly. The role requires excellent communication skills, strong organizational abilities, and a willingness to travel frequently across Malaysia.

If you enjoy a dynamic work environment, meeting new people, solving problems, and taking ownership of your work, we'd love to hear from you.

Job Responsibilities

• Accompany the manager on business trips, client visits, meetings, exhibitions, and corporate events.
• Assist in meeting clients, handling enquiries, and following up on customer requests.
• Plan and coordinate travel arrangements, including flights, accommodation, transportation, and meeting schedules.
• Manage and organize the manager's daily schedule and ensure smooth execution of appointments.
• Prepare meeting minutes, follow up on action items, and ensure tasks are completed on time.
• Assist in preparing quotations, presentations, reports, and other business documents.
• Coordinate communication between internal departments and external business partners.
• Provide administrative and operational support for daily business activities and special projects.
• Support on-site coordination during business trips, customer visits, and company events.
• Perform other duties assigned by the manager when required.

Job Requirements

• This position requires frequent and extended business travel throughout Malaysia. Applicants must be willing to travel for extended periods.
• Willing to accompany the manager on business trips and customer visits.
• Strong communication and interpersonal skills with a customer-oriented attitude.
• Highly organized, responsible, and able to manage multiple tasks efficiently.
• Proactive, detail-oriented, and able to work independently with minimal supervision.
• Good problem-solving skills and the ability to perform under a fast-paced environment.
• Proficient in Microsoft Office (Word, Excel, PowerPoint); experience with Google Workspace is an advantage.
• Fluent in English, Bahasa Malaysia and Mandarin as this roles will required to liaise with our diverse client base and partners.
• Possess a valid driving license is preferred.

What We Are Looking For

• A proactive individual who takes initiative rather than waits for instructions.
• Someone who enjoys coordinating people, solving problems, and ensuring work gets done.
• A reliable team player with a high level of professionalism and confidentiality.
• A positive attitude, willingness to learn, and the ability to adapt to a dynamic work environment.

What we offer

We are committed to providing a supportive and rewarding work environment for our employees. Our benefits package includes:

1. Competitive salary commensurate with experience
2. Opportunities for professional development and skills training
3. A collaborative and inclusive workplace culture
4. Career advancement opportunities within a growing organization
5. A structured full-time position with clear role expectations