Executive Personal Assistant

Executive Assistant / Personal Assistant

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Schedule: In-office, based on the Partner’s schedule

Position Overview

We are seeking a highly organized, polished, and proactive Executive Assistant / Personal Assistant to provide comprehensive support to a Founding Partner and his family.

This is a hands-on, high-touch role for someone who is exceptionally dependable, discreet, resourceful, and comfortable managing both professional and personal responsibilities. The ideal candidate anticipates needs, stays calm under pressure, and takes ownership of tasks from start to finish.

Flexibility and availability after hours and on weekends are required as needed.

Responsibilities

Executive Support

• Manage a complex calendar and ensure the Founding Partner is prepared and on time for all meetings, calls, and Zooms.
• Coordinate meetings across multiple time zones and manage scheduling changes.
• Screen calls, manage correspondence, take messages, and assist with day-to-day administrative needs.
• Prepare expense reports and maintain organized records and documentation.
• Coordinate closely with the Lead EA to ensure seamless daily support.

Personal Assistant Support

• Coordinate domestic and international travel, including flights, hotels, cars, visas, and detailed itineraries.
• Manage personal appointments, family schedules, events, and other commitments.
• Coordinate household and vehicle-related needs, service appointments, errands, and deliveries.
• Research and purchase products, gifts, flowers, and other personal items.
• Assist with charitable contributions, political donations, and special events.
• Handle confidential personal and family matters with complete discretion.
• Manage medical insurance submissions and track reimbursements.

Technology & Organization

• Utilize Microsoft Office, Outlook, Zoom, Adobe Acrobat, and Apple products effectively.
• Learn and adapt quickly to new technology and systems.
• Maintain highly organized calendars, records, itineraries, and information.
• Anticipate potential issues and develop backup plans before problems arise.

Qualifications

• Bachelor’s degree required.
• 2+ years of senior-level Executive Assistant or Personal Assistant experience required.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Excellent judgment and discretion with confidential information.
• Ability to multitask, prioritize, and work effectively under pressure.
• Proactive, solutions-oriented approach with strong follow-through.
• Technology savvy and comfortable learning new systems.
• Flexible, positive, and willing to handle both large and small tasks.
• Professional, polished, dependable, and team-oriented.

The Ideal Candidate

The ideal candidate is a trusted partner who makes life easier for the executive and family they support . They are proactive rather than reactive, anticipate what is needed, solve problems quickly, and take pride in keeping both professional and personal responsibilities running smoothly.

A “no task is too big or too small” attitude is essential.