Executive / Personal Assistant

Job Summary

Position: Executive Assistant. Job Band: Band A. Designation: Sr. Executive / AM. No. of Posts: 01. Department: Projects Operations. Reporting to: Plant Head.

Qualifications

• Essential: Graduate / Post Graduate Degree from Recognized Institute.
• Desired: Degree / Diploma in General Management (Regular).

Experience

• Around 2-6 years of experience as an Executive Assistant where in 2 years currently he/she must be associated with Senior Management Level.

Responsibilities

• Calendar Management: Scheduled and managed executive calendars, including meetings and appointments.
• Calendar Management: Prioritized and coordinated complex scheduling across multiple time zones.
• Calendar Management: Minimized scheduling conflicts to optimize executive time.
• Travel Arrangements: Coordinated all travel logistics: flights, accommodation, transportation, visas.
• Travel Arrangements: Created detailed travel itineraries with schedules and directions.
• Travel Arrangements: Negotiated travel costs to stay within budget.
• Meeting Event Planning: Organized meetings and events, including venue selection and catering.
• Meeting Event Planning: Prepared meeting materials: agendas, presentations, and handouts.
• Meeting Event Planning: Managed event budgets and logistics.
• Communication: Managed executive email, prioritizing and drafting responses.
• Communication: Screened and directed phone calls, taking detailed messages.
• Communication: Drafted professional correspondence: letters, memos, reports.
• Office Management: Ordered and managed office supplies and equipment.
• Office Management: Maintained vendor relationships and negotiated contracts, reduced cost by 10%.
• Office Management: Ensured efficient office operations.
• Data Management: Maintained and updated databases.
• Data Management: Generated reports for management.
• Data Management: Ensured data accuracy and confidentiality.
• Project Coordination: Assisted with project timelines and tracked progress.
• Project Coordination: Coordinated project meetings and prepared minutes.
• Project Coordination: Supported project documentation.
• Confidentiality: Handled sensitive information with discretion.
• Confidentiality: Maintained confidentiality of executive communications.
• Confidentiality: Ensured secure handling of confidential materials.
• Problem-Solving: Identified and resolved administrative issues.
• Problem-Solving: Developed solutions to improve efficiency.
• Problem-Solving: Proactively addressed challenges.
• Problem-Solving: Tech savvy familiar with new-age technologies.

Core Competencies

• Strong time management skills and ability to coordinate and prioritize projects and assignments with little supervision.
• Must be self-directed and detail oriented in completing assigned projects and tasks.
• Able to maintain absolute confidentiality in all business matters required.
• Should be comfortable travelling to Plants and other locations as advised.

General

• Age: 25 - 35 Years
• Notice Period: Joining Period Max 30 Days.
• Location: Tirupati, Andhra Pradesh, India

Disclaimer: This job posting & location has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.