Executive Personal Assistant

Overview

We are seeking a dynamic and highly organized Executive Personal Assistant to provide exceptional support to senior leadership. This role is vital in ensuring smooth daily operations, managing complex schedules, and facilitating effective communication across departments. The ideal candidate will demonstrate proactive problem-solving, impeccable organizational skills, and a passion for delivering outstanding administrative support. Join us to be an integral part of a fast-paced environment where your efficiency and attention to detail will drive success at the executive level.

Responsibilities

• Manage and coordinate complex calendars, including scheduling meetings, appointments, and business travel arrangements with precision and foresight.
• Serve as the primary point of contact for internal and external communication, demonstrating professional phone etiquette and handling confidential information with discretion.
• Organize and plan events, meetings, and conferences, ensuring all logistics are flawlessly executed from venue selection to catering and technical setup.
• Prepare, proofread, and transcribe correspondence, reports, presentations, and other documents with accuracy and clarity.
• Oversee office management tasks such as filing, data entry, bookkeeping using QuickBooks or similar software, and maintaining organized records.
• Collaborate effectively with C-suite executives and cross-functional teams to facilitate project coordination and ensure timely completion of tasks.
• Utilize productivity software including Microsoft Office Suite (Word, Excel, PowerPoint), Microsoft Outlook Calendar, video conferencing tools like Zoom or Teams, and electronic signature platforms such as DocuSign.

Skills

• Proven experience as an executive assistant or personal assistant supporting senior leadership in a fast-paced environment.
• Strong organizational skills with the ability to prioritize tasks efficiently while managing multiple projects simultaneously.
• Excellent written and verbal communication skills; adept at internal communication and professional correspondence.
• Technical proficiency in office management software including Microsoft Office Suite, QuickBooks, video conferencing applications, and data entry systems.
• Demonstrated ability to handle confidential information with integrity and professionalism.
• Skilled in event planning, business travel arrangements, calendar management, and project coordination.
• Exceptional typing speed with accuracy; capable of proofreading and transcription tasks to ensure high-quality output.

This position offers an exciting opportunity to support high-level executives while honing your administrative expertise within a vibrant organization committed to excellence. If you thrive in a detail-oriented role that demands energy, professionalism, and proactive engagement—this is the perfect fit for you!

Pay: $20.00 per hour

Expected hours: No more than 40.0 per week

Application Question(s):

• This job requires you to be 21 years of age, please provide your birthday. MM/DD/YY

Education:

• Bachelor's (Preferred)

Language:

• English (Required)

License/Certification:

• Drivers License (Required)
• Forklift Certification (Preferred)

Location:

• Boise, ID 83713 (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Boise, ID 83713 (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: In person